Parker Poe is seeking a detail-oriented and service-minded Legal Data Services Specialist/Editor to join our team. This position combines advanced legal document production with proofreading and editing responsibilities, helping attorneys and business professionals produce accurate, polished, and professionally formatted work product.
The Legal Data Services Specialist/Editor will create, edit, format, proofread, and troubleshoot a wide variety of legal and business documents, including contracts, agreements, pleadings, correspondence, presentations, spreadsheets, reports, and transcribed materials. This role is an excellent opportunity for someone who enjoys working with complex documents, has an exceptional command of grammar and formatting, and takes pride in producing consistently high-quality work in a collaborative, fast-paced professional services environment.
This is a cross-shift position, providing document production and proofreading support from 11:00 am to 8:00 pm EST. Additional hours, including weekends, may occasionally be required to meet deadlines.
Essential Duties and Responsibilities
Document Production & Processing
Create, edit, format, revise, and finalize a wide variety of legal and business documents, including contracts, agreements, pleadings, correspondence, reports, presentations, spreadsheets, forms, and other materials.
Produce and format complex documents using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and other firm-supported applications to efficiently produce and enhance high-quality work product.
Generate document comparisons (redlines) and incorporate revisions as needed.
Create tables of contents and tables of authorities, document comparisons, mail merges, and other advanced document features.
Convert, scan, and reformat documents and file types while maintaining document integrity and appropriate formatting.
Serve as a resource for resolving document formatting and production challenges, using technology, available resources, and sound judgment to develop effective solutions.
Assist attorneys and business professionals with document processing and other administrative or clerical support as needed.
Proofreading, Editing & Quality Control
Proofread and edit documents for accuracy, style, grammar, and formatting, ensuring revisions are incorporated correctly and the integrity of the original content is maintained.
Apply strong knowledge of English grammar, usage, punctuation, and established reference and style resources to ensure consistently high-quality work product while respecting the attorney’s voice, authorship, and personal preferences.
Research or confirm spelling and usage as appropriate and flag unclear or incomplete content for attorney review.
Review documents for consistent formatting and styling, including typefaces, point sizes, spacing, boldface, italics, underlining, defined terms and section references, and other typographical elements.
Review transcribed material against source dictation and flag passages with unclear or distorted audio for attorney review.
Make corrections in the native file.
Finalize and return document in the requested format (e.g., PDF, native file, or both).
Collaboration, Service & Continuous Improvement
Deliver exceptional internal customer service by providing responsive, professional, and solutions-oriented support to attorneys and business professionals while managing multiple requests, competing priorities, and tight deadlines.
Interpret and follow instructions accurately and use sound judgment to produce high-quality work product.
Participate in ongoing training and effectively use firm-approved AI, technology, and software tools to enhance efficiency, document quality, and service delivery while maintaining established quality standards.
Contribute to process and service improvements that enhance the effectiveness and quality of the team’s support.
Follow departmental policies, procedures, and established quality standards.
Perform…