APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
The Accounts Receivable Associate facilitates the accounts receivable lifecycle; ensures accurate and efficient invoicing, payment processing, reconciling, and collection efforts; adheres to defined processes and policies to resolve discrepancies and maintain financial documentation; identifies opportunities to optimize accounts receivable business processes.
Key Responsibilities
The successful candidate will:
Create and maintain business partner information
Prepare invoices and credit memos for external business partners
Process billing efficiently and accurately; post payment receipts; record, review, and verify transaction and account balance; prepare and make bank deposits
Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts on a regular cadence
Respond to customer inquiries; research, verify, and resolve concerns and discrepancies
Prepare accounts receivable periodic statements and reports; prepare reports that help to analyze and summarize trends
Investigate and track outstanding invoices, verify status of accounts, communicate and follow up regarding collection efforts and receipt of payments
Ensure that all transactions are compliant with policies and procedures
Answer and route phone calls
Preferred Qualifications:
Degree in Accounting, Finance, or related field
Proficient in Microsoft Office Suite, particularly Excel
Experience using SAP and SIMBA
Strong organizational skills with exceptional attention to detail
Analytically minded
Strong communication and customer service skills
Additional Information
This position offers a flexible work arrangement that combines remote and on-campus work. This position requires to meet in person a minimum of two days a week and as required. Questions related to flexible work should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; Relevant education accepted in lieu of experience
Required Certifications:
None
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible…