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POSITION SPECIFICS
Penn State is currently seeking a Administrative Assistant in supporting the Penn State Alumni Association Marketing team, the largest dues-paying alumni association of its kind, serving 176,000+ members and 822,000+ alumni worldwide. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.
Reporting to the Executive Director of Marketing, the Administrative Support Assistant will provide support to the Marketing Team including:
Supporting the team’s communication efforts including copyediting, making updates to content in publications and online, research of information and monitoring email distribution schedules.
Keeping track of project deliverables, deadlines, review status, and scheduling project kickoff meetings.
Developing and maintaining multiple reports including program performance metrics from various systems, project status metrics, and budget reports including tracking expenditures and resolving discrepancies.
Arranging staff travel and developing reimbursement reports.
Processing and reconciling invoices.
Providing general administration support including maintaining calendars, coordination of meetings, preparing agendas, and recording/composing meeting minutes.
Providing backup support to other administrative staff as needed.
The successful candidate will have:
Attention to detail and strong organizational skills.
Ability to coordinate multiple projects simultaneously.
A positive attitude and a willingness to take on new challenges.
Exemplary interpersonal and communication skills.
Demonstrated commitment to diversity, equity, and inclusion.
Proficiency in Microsoft Office and comfort working with technology.
A proven ability to self-motivate, and to work independently and as part of a team.
A commitment to professional development and a desire to learn.
DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; Relevant education accepted in lieu of experience
Required Certifications:
None
If filled as Administrative Assistant - Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required
Required Certifications:
None
Penn State’s Division of Development and Alumni Relations
If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni…