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If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
POSITION SPECIFICS
Your working location will be fully on-site, located in State College, PA.
We are searching for a highly experienced administrative supervisor who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office (A2SO) of the Applied Research Laboratory (ARL) at Penn State. You will advance the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and supervising administrative office assistants.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will:
Supervise, direct, and oversee general administrative functions and activities for A2SO administrative office assistants in their support of A2SO division heads and leadership
Perform moderately complex and confidential administrative duties
Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
Lead the administrative office staff while setting the standard for professional behavior and effectively communicating roles and direction
Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
Serve as backup for A2SO’s Administrative Manager as needed
Required skills and experience include:
SAP/Concur or similar travel/expense/invoice tool
Workday or similar human capital tool
Atlassian tools such as Confluence/Jira, or similar collaboration tool
Leading teams, projects, or programs
Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective
Preferred skills and experience areas include:
Security Information Management System, or similar security/visit request system
Classified Control System
Penn State University policies and procedures
Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
Candidates must submit a cover letter of interest and a resume to be considered.
ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.
FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu .
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Notice regarding employment at the Applied Research Laboratory (ARL):
Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program,…