APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.
POSITION SPECIFICS
The Penn State College of Medicine, Department of Medicine in Hershey, PA is seeking a Proposal and Award Generalist. The Proposal and Award Generalist provides faculty-facing pre-award research administration support for the Department of Medicine's expanding sponsored-program portfolio. The role supports investigators and Department leadership through proposal intake, funding opportunity review, submission planning, sponsor requirement interpretation, budget development coordination, routing support, and cross-functional communication with College and University research administration partners.
The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.
Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information
Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations
Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development
Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management
Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable
Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements
Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals
Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions
Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers
May be responsible for tasks associated with labor distribution and effort confirmation
Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process
Review expenditures for approval; review and approve personnel appointments on sponsored program funds
Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly…