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POSITION SPECIFICS
The Pennsylvania State University Office of Records Management is seeking a highly detailed Records Center Specialist to support the daily operations of the University's Inactive Records Center.
By collaborating with campus partners across the University, this position ensures records are securely stored, tracked, retrieved, retained, and disposed of in accordance with established policies and procedures.
The Records Center Specialist will play an important role in managing records throughout their lifecycle, supporting records requests, maintaining inventory data, and coordinating secure records destruction for paper records and physical media.
Join the Records Management team to help ensure the secure, efficient, and compliant management of University records.
Responsibilities include but are not limited to:
Support the day-to-day operations of the Records Center while ensuring compliance with University policies and regulatory requirements.
Manage records inventories, retention information, and lifecycle activities using the records management system.
Serve as a primary point of contact for University offices, providing responsive support for records storage, retrieval, transfer, and disposition.
Coordinate the secure destruction of records and physical media in accordance with approved retention schedules.
Monitor inventory and location data to ensure accurate record tracking and efficient operations.
Prepare records disposition documentation and support records retention and compliance activities.
Maintain facility security, operational records, and routine inspections to support a secure records environment.
Develop and update records management resources, procedures, and training materials.
Identify opportunities to enhance operational efficiency and improve service delivery.
Perform transfer of records materials using equipment such as people lifts.
Important Notes:
This position requires 100% on-site presence at the Office of Records Management’s paper storage and shredding warehouse, located a few miles from Penn State's main library complex.
More specifically, the warehouse is situated at the Penn State Libraries Cato Park Annex II (located at 3110 Research Drive, State College)
U.S. citizenship is required as a condition of employment due to the position's responsibilities supporting Department of Defense (DoD) programs and applicable federal requirements.
Qualifications:
The Records Center Specialist will transport, store, and retrieve records and materials to complete the above responsibilities.
As such, candidates must be able to lift items weighing up to 40 pounds regularly and stand for extended periods of time, with or without accommodation.
Additional Qualifications:
Working knowledge of Microsoft Excel and Word
Excellent organizational and time management skills, with a track record of managing competing priorities, responding to changing needs, and meeting deadlines
Exceptional attention to detail and accuracy, with a demonstrated ability to maintain high-quality, error-free work
Effective written and verbal communication skills
Excellent interpersonal skills, including the ability to work collaboratively with…