Open: November 10, 2026
Close: November 30, 2026
Job Title: Sr. Administrative Assistant
Department: Children’s Services/ICW
Reports To: Director
Hours: 40 Hrs./Wk. – Full Time
Salary: Based on Salary Matrix+Benefits
Requisition: 977
*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
Position Summary:
This is a senior level position within a large department that assists the department by providing day-to-day administrative, clerical and support functions to the leadership team by performing a variety of moderate to complex duties which require the use of good judgment, organizational skills and time management to successfully complete those duties. The position acts as the primary point of contact for other Tribal departments. The position is responsible for ensuring that the operations within the Children’s Services Department run smoothly. Responsible for the planning and coordination of various community events throughout the year. Position provides back-up support to Administrative Assistant including back up coverage for the front desk.
Essential Duties and Responsibilities
Manages and provides oversight of the office functions. Under the direction of the Director, develops and streamlines processes necessary to maintain the efficient and effective operation of the office.
Directs visitors, walk-ins, and clients to the appropriate program/person within the department or a program outside of the department.
Maintains digital and hard copy records and files on site and in archives. Has primary responsibility for numerous records and files and is expected to keep them up-to-date daily.
Arranges and maintains multiple calendars and schedules. Coordinates scheduling of meetings for Children’s Services Team and makes courtesy calls to all parties prior to meeting. Develops and distributes agenda for said meetings. Takes and publishes meeting notes, including action items. Tracks action items for the Director and reports status as requested.
Creates administrative forms and resources for the leadership team.
Serves as the Department’s primary contact for creation and completion of Agenda Request Forms including routing for signatures and submits for Tribal Council review and decision. Tracks Agenda Request Forms submitted to Tribal Council and logs status.
Manages department record of Puyallup Tribal Indian Child Welfare Act Committee recommendations.
Maintains and updates departmental personnel files.
Assists with monthly budgets and budget modifications.
Ensures payments for bills to remain current with all service providers, vendors, etc.
Processes timesheets and tracks time for departmental employees.
Compiles current caseload updates and monthly reports digitally for all PTCS staff.
As back-up to the Administrative Assistant duties as needed.
When needed, provides back-up to the Administrative Assistant in such duties as processing background checks for placements; organization of office supplies and inventory. Signs for deliveries and delivers supplies to staff as needed.
Supports the onboarding and exiting of staff.
Assists Director in maintaining compliance of agency’s grants and licenses, including providing quarterly report data collection and analysis of data to assist Director in preparing agency reports and evaluation of program effectiveness for grant compliance.
Responsible for the planning, coordination, and hosting of community events throughout the year.
Promptly follows up with tasks and notifies supervisor on completion in a timely fashion.
Maintains and ensures extreme level of confidentiality and appropriate professional boundaries regarding client.
Participates in departmental staff meetings and…