The Job
Transition is the magic word at STICHD these days. We are in an exciting phase as a company, and our Program Management team plays an important role in ensuring we bring strategy and execution together from a program and project point of view.
As PMO Coordinator, you are the organizational backbone of our programs and project portfolio. You attend our program-level meetings, keep the minutes, follow up on every decision and action, prepare the steering committee and board decks, and keep Smartsheet, our project management tool, complete and current. You work for the whole PMO: the Head of Corporate Strategy & PMO and two senior project managers.
This is a coordination role at program level, not a personal assistant role. You do not follow the project managers to all their meetings or do their admin; they run their own projects. You make sure the portfolio as a whole stays organized, visible and on track. It is busy, hands-on and varied, and the team depends on you to keep the overview.
Your Mission
Program meetings and decisions
• Attend most program-level meetings, including steering committees and the portfolio board.
• Take the minutes and record every decision and action with an owner and a deadline.
• Follow up on decisions and actions until they are closed, and chase people politely but persistently.
Steering committee and board decks
• Prepare the steering committee decks every two weeks and the portfolio board and MT decks, with the latest program updates, risks and decisions needed.
• Plan the meetings, send agendas and documents on time, and make sure the right people attend.
• Turn input from many teams into one clear, consistent story.
Smartsheet and portfolio data
• Keep Smartsheet complete and current: status, milestones, risks, actions and decisions for every program and project.
• Chase project owners in the functions to complete their updates on time, and check that the information is complete and correct.
• Keep the project register up to date, including new requests, project numbers and closed projects.
• Support business colleagues who run projects with our templates and with Smartsheet.
Oversight
• Flag risks, missed deadlines, dependencies and missing information early, to the project managers and the Head of Corporate Strategy & PMO.
• Keep program documentation and files in the right place, so anyone can find them.
• Help keep our PMO templates, reporting and routines simple and consistent.
Your Talent
HBO level of working and thinking, for example in business administration or project management.
At least 4 years of experience in a PMO, program coordination or senior management assistant role, ideally in a commercial or operational company.
Experience taking minutes at steering committee or board level, and following up on decisions with senior stakeholders.
Advanced in PowerPoint and Excel, and at home in Outlook and Teams. Experience with Smartsheet is a major plus.
Fast and accurate, with a sharp eye for detail: you notice what is missing before anyone asks.
You understand what the business needs from a program update, and you can turn rough input into a clear overview.
Excellent communication skills in English; Dutch is a plus.
Confident in chasing people at every level, friendly but persistent.
You love structure and coordination, and you see this role as your profession, not a step towards project management.
This role is based in Den Bosch, the Netherlands. Working remotely from other countries is not possible.
To apply for this role, you must already have the legal right to work in the Netherlands. We will not apply for work or residence permits.
We Offer
· Our salaries are based on 38 hours per week, but fulltime work is 40 hours per week. Instead, you choose between a lot of holidays; 40 per year ór choose for a 40-hour salary per month with still 28 holidays. You can switch every six months;
· Annual bonus scheme;
· New hires (introduction) days;
· Great offer…