About the role.
We are seeking a highly organized, proactive Office Manager / Executive Assistant to support the day-to-day operations of PURE's Midtown Manhattan office while providing remote administrative support to designated senior leaders.
This role combines office management, facilities coordination, executive administrative support, and employee engagement. The ideal candidate is detail-oriented, service-minded, and comfortable managing multiple priorities independently. They will play an important role in ensuring our NYC office runs smoothly, creating a welcoming environment for employees and visitors, and providing reliable administrative support to senior leadership.
This position is based in our Midtown NYC office, with regular on-site presence, particularly Tuesday through Thursday, and flexibility to support business needs throughout the workweek.
What you'll do.
Office Operations & Facilities
Oversee day-to-day office operations, ensuring shared spaces, conference rooms, and common areas are organized, well-maintained, and ready for use.
Coordinate group lunches, including ordering, deliveries, and meal setup for employees.
Monitor and maintain office and pantry supplies, including ordering, receiving, and stocking deliveries.
Ensure office beverage equipment, including coffee, ice, and water machines, is maintained and serviced as needed.
Serve as the primary point of contact for property management, building engineers, and external vendors, coordinating service requests and following through to resolution.
Coordinate HVAC preventative maintenance and repairs, including scheduling vendor visits, maintaining service records, and escalating significant issues as needed.
Manage incoming and outgoing mail, packages, and occasional shipments.
Coordinate building access, employee badges, visitor registration, and access updates for new hires and departing employees.
Process office-related invoices, reconcile purchases, and submit expenses for approval in accordance with company procedures.
Identify office furniture, equipment, and facility needs and communicate recommendations to department leadership.
Administrative Support
Provide remote administrative support to designated senior leaders, including calendar management, meeting coordination, and scheduling across multiple priorities.
Coordinate business travel arrangements, including flights, accommodations, ground transportation, itineraries, and last-minute changes using Concur.
Prepare and submit corporate card expense reports, including collecting receipts, coding expenses, reconciling transactions, and resolving discrepancies.
Prepare and distribute recurring reports for designated departments, ensuring accuracy and timely delivery.
Handle confidential executive and business information with professionalism, discretion, and sound judgment.
Anticipate administrative needs, identify scheduling conflicts, and proactively support the priorities of senior leadership.
Meetings, Employee Experience & Onboarding
Coordinate conference room setup and meeting logistics, including partnering with IT to troubleshoot audiovisual or connectivity issues.
Support executive and board meetings hosted in the NYC office, including room preparation, catering, visitor coordination, and on-site logistics.
Plan and coordinate employee engagement activities, including volunteer opportunities, team gatherings, and employee celebrations.
Organize office-wide events, including holiday celebrations, summer events, and occasional happy hours.
Partner with IT and internal teams to coordinate new-hire workstation readiness, equipment, office access, and first-day onboarding.
Welcome visiting employees and guests, assisting with office access, local recommendations, and meeting logistics.
Identify opportunities to improve office processes and enhance the overall employee experience.
What we're looking for.
3+ years of experience in office management, executive administration, workplace…