Description
QBE, LLC is seeking an HR Administrative Coordinator / Facility Security Officer (FSO) to support the day-to-day operations of our Human Resources team while managing industrial security, personnel clearances, and regulatory compliance for our classified government contracts.
You’ll work closely with the HR manager and cross-functional leaders to keep employee information accurate, policies documented, and personnel deployments compliant. The right candidate is organized, discreet, comfortable with systems, and able to manage multiple priorities without losing attention to detail.
About QBE, LLC
QBE is a technology and security solutions provider supporting defense and federal customers worldwide. We deliver capabilities where precision, accountability and technical excellence directly support national-level objectives. Our people work in small, embedded teams where their expertise is visible and valued.
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What you will do
Human Resources Administration
Maintain accurate digital and physical employee records, including employment contracts, policy acknowledgments, leave data, and onboarding documentation
Support onboarding and offboarding activities, including document collection, orientation scheduling, systems setup coordination, and checklist tracking
Respond to employee questions related to HR policies, benefits, leave, and internal processes, or route them to the right stakeholder
Update the HRIS and other internal systems with employee changes, job details, attendance information, and reporting data
Assist with payroll coordination by preparing employee data, tracking time-off updates, and helping verify required administrative inputs
Support recruitment coordination by scheduling interviews, posting jobs, organizing candidate records, and maintaining hiring documentation
Help prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics
Support performance management and training administration by organizing review cycles, meeting materials, and development records
Maintain confidentiality across all employee information, documentation, and communication
Facility Security and Personnel Deployment
Identify, coordinate, and manage all functions pertaining to deployment of qualified personnel to CONUS and OCONUS locations
Provide comprehensive oversight and support for visa, relocation, and travel processes, addressing any issues or delays, and ensuring all established procedures are adhered to
Manage the visa application process to ensure compliance with Host Nation requirements
Provide full life-cycle deployment management for Department of Defense contracts following strict contract parameters (e.g., Medical/Dental/Mental health evaluations, mandatory pre-deployment training, Government installation access, Travel management)
Conduct Foreign Travel Briefings and Debriefings for any employee traveling OCONUS
Create and administer quarterly and annual security briefings per NISPOM requirements
Manage all internal procedures required to deploy personnel (e.g., International Travel Requests, Expatriate Tax Status Forms, and Infrastructure Assessment and Analysis)
Coordinate and manage all redeployment activities and repatriation of all OCONUS personnel
Schedule personnel rotations
Assemble individual deployment, CRC, and personnel folders
Manage all OCONUS travel/deployment administrative requirements: Theater specific deployment requirements, SOFA and TESA/ASSA familiarity, Synchronized Pre-deployment and Operational Tracker (SPOT) management and inputs
Requirements
What you bring
must have:
Active Top Secret or Secret security clearance
Completion of FSO orientation/certification via the Center for Development of Security Excellence (CDSE)
1 to 2 years of experience in HR administration, office administration, recruiting support, or a related role
Generally 3 to 5+ years of industrial security or security administration experience
Hands-on familiarity…