Senior Executive Assistant to C Suite Executive - Dallas, TX
Salary: DOE – Flexibility for an exceptional candidate
Schedule: Full-time, on-site
Quay Group is partnering with a highly successful, established investment firm in Dallas to appoint an exceptional Senior Executive Assistant to support a C Suite Executive .
This is a high-trust, high-visibility position supporting an extremely senior investment executive in a sophisticated, fast-paced environment.
We are looking for an EA who is exceptionally organized, intellectually sharp, polished, and proactive. The successful candidate will be someone who naturally anticipates what is coming next, exercises excellent judgment, and takes complete ownership of ensuring their executive's professional life runs seamlessly.
This is not simply a calendar and travel role. The EA will act as a trusted partner to the executive, keeping priorities, meetings, travel, projects, and follow-up organized and moving forward.
Key Responsibilities
Take complete ownership of a complex, high-volume and constantly evolving executive calendar
Prioritize meetings and commitments effectively, protecting the executive's time and ensuring appropriate preparation
Coordinate sophisticated domestic and international business travel
Prepare the executive for meetings, including agendas, materials and relevant information
Attend meetings when required, take detailed notes and ensure action items are captured and followed through
Track ongoing projects, priorities and deliverables
Coordinate closely with senior executives, investors, intermediaries and internal stakeholders
Anticipate requirements and proactively resolve issues before they reach the executive
Prepare correspondence, documents, presentations and spreadsheets as required
Handle highly sensitive business and personal information with absolute discretion
Provide a limited degree of personal administrative support where required
Work collaboratively with the firm's wider Executive Assistant team
Candidate Profile
We are looking for an experienced, career Executive Assistant who has supported senior executives within a highly demanding professional environment.
Candidates coming from hedge funds, private equity, investments, asset management, investment banking or other sophisticated financial services environments will be particularly relevant.
You will ideally offer:
7+ years of high-level Executive Assistant experience
Experience supporting C-suite, Partner, CIO, investment professional or equivalent senior leadership
A strong academic background; bachelor's degree preferred
Exceptional organizational skills and meticulous attention to detail
Outstanding calendar and travel management capabilities
Strong written and verbal communication skills
Confidence interacting with senior executives and high-level external stakeholders
Excellent judgment and the ability to prioritize independently
A highly proactive approach – someone who genuinely stays two steps ahead
Strong Microsoft Office skills, particularly Outlook and Excel
Absolute discretion, integrity and professionalism
A collaborative, low-ego approach and genuine willingness to help with whatever is required
The successful candidate will be smart, polished, resourceful and highly capable, with the confidence to operate independently while also enjoying being part of a collaborative EA team.
This is an exceptional opportunity to support a senior investment executive within a highly respected and successful firm.
*Candidates relocating to Dallas will be considered and relocation included for the right profile.*