Job Title: Accounts & Project Billing Coordinator
Job Type : Full-time Remote
Engagement Type: Independent Contractor
Compensation: Up to AUD 2,200 per month (depending on experience)
Experience: 5+ years of relevant experience in Accounts Receivable, invoicing, billing, or comparable finance administration
Who We Are
At Remotely, we connect exceptional offshore professionals in the Philippines with global businesses looking to scale efficiently. We’re committed to building meaningful work opportunities that empower skilled talent to deliver real impact – anytime, anywhere.
Who the Client Is
The client is an Australian specialist contractor focused on commercial joint sealing. They work across projects from tender through to completion, providing technical expertise, practical planning, quality applications, and compliant outcomes. The business places a strong emphasis on integrity, precision, ownership, proactive communication, and continuous improvement.
Role Overview
We are looking for an experienced Accounts & Project Billing Coordinator to take ownership of day-to-day Accounts Receivable, project billing, and finance administration.
Working closely with the Finance Manager, you will manage invoicing, progress claims, project billing records, purchase orders, variations, debtor follow-ups, client onboarding, and financial records in Xero. This role suits someone highly organised and detail-oriented who can manage deadlines, identify discrepancies, follow up proactively, and see tasks through to resolution.
Key Responsibilities
Prepare and issue customer invoices based on completed works, job sheets, project stages, purchase orders, and approved billing information
Prepare and submit progress claims in line with client and contractual requirements
Maintain accurate project billing records, including contract values, invoices, claims, variations, and completed but unbilled work
Track and follow up required purchase orders and ensure information is correctly recorded
Record approved variations and ensure billable variations are included in invoicing
Maintain customer accounts, allocate receipts, issue statements, and support debtor follow-up
Communicate with clients regarding outstanding invoices and billing queries where required
Complete the finance component of new client onboarding and maintain accurate Xero records
Verify client details including legal entity information, ABN, billing contacts, payment terms, and PO requirements
Enter client call-ups and relevant project or finance information accurately and promptly
Support month-end reporting through billing information, reconciliations, and supporting finance records
Identify missing information, discrepancies, and potential billing issues and follow them through to resolution
Maintain accurate and consistent information across Xero, project trackers, Pipedrive CRM and other systems
Identify recurring issues and suggest practical improvements to finance and billing processes
Requirements
Qualifications & Skills:
Experience in Accounts Receivable, invoicing, billing, or comparable finance administration
Experience with project billing or working within construction, contracting, or another project-based business highly regarded
Xero and Pipedrive CRM experience highly regarded
Strong numerical accuracy and attention to detail
Confident working with accounting systems, spreadsheets, and financial records
Strong organisational skills and ability to manage multiple deadlines and priorities
Excellent written English and clear, professional communication skills
Ability to identify discrepancies and investigate issues rather than making assumptions
Strong follow-through and ability to take ownership of tasks from start to finish
Proactive approach to following up missing information, outstanding items, and billing requirements
Comfortable communicating directly with clients and internal stakeholders
Ability to work independently while knowing when to escalate matters…