Job Title: Senior Executive Assistant - Business Operations
Job Type : Full-time Remote
Engagement Type: Independent Contractor
Compensation: Up to AUD 2,600 per month (depending on experience)
Experience: 8+ years of relevant experience in executive assistance, business operations, administration, or a similar senior support role
Who We Are
At Remotely, we connect exceptional offshore professionals in the Philippines with global businesses looking to scale efficiently. We’re committed to building meaningful work opportunities that empower skilled talent to deliver real impact – anytime, anywhere.
Who the Client Is
The client is an Australian specialist contractor focused on commercial joint sealing. They work across projects from tender through to completion, providing technical expertise, practical planning, quality applications, and compliant outcomes. The business places a strong emphasis on integrity, precision, ownership, proactive communication, and continuous improvement.
Role Overview
We are looking for a highly organised and proactive Senior Executive Assistant - Business Operations to provide direct support to senior leadership while helping keep the wider business organised and moving forward.
This is more than a traditional Executive Assistant role. You will manage executive priorities, coordinate business activities, follow up outstanding actions, support HR and recruitment, assist with marketing, and help implement better systems and processes across the business.
The ideal candidate is confident working independently, comfortable managing multiple priorities, and proactive at identifying what needs to happen next without waiting to be asked.
Key Responsibilities
Coordinate meetings, prepare agendas, collate information, and record actions
Prepare professional proposals, reports, presentations, and internal communications
Coordinate travel arrangements, accommodation, itineraries, and bookings
Maintain task lists, trackers, registers, and business records
Liaise with employees, suppliers, consultants, recruiters, and external stakeholders
Research and source information to support business decisions and projects
Coordinate day-to-day business activities and improvement projects
Follow up outstanding operational actions and ensure deadlines are met
Assist with implementing and documenting new systems, processes, and procedures
Identify administrative gaps and inefficiencies and suggest practical improvements
Support fleet administration, office administration, internal events, and general business requirements
Assist with HR administration, employee documentation, recruitment, onboarding, and offboarding
Maintain employee records, training records, licences, qualifications, and compliance documentation
Support marketing activities, including content coordination, social media scheduling, and external marketing providers
Coordinate photographers, videographers, consultants, and other marketing suppliers
Assist with sourcing information, photographs, and content for marketing activities
Coordinate information across Operations, Accounts, Estimating, Sales, and Marketing
Support new projects, business events, supplier research, and other cross-functional initiatives
Requirements
Qualifications & Skills:
Previous experience as an Executive Assistant, Senior Administrator, Business Operations Coordinator, or similar role
Strong experience supporting senior leaders and managing competing priorities
Experience with Pipedrive CRM, Canva and Connecteam will be beneficial
Excellent organisational and time management skills
Strong written and verbal English communication skills
Highly proactive with strong follow-through and attention to detail
Ability to work independently and take ownership without constant supervision
Confident coordinating with employees, suppliers, consultants, recruiters, and other stakeholders
Strong ability to research information, identify gaps, and follow up outstanding actions
Experience…