Board Secretary – Unity Grammar
Oct 22, 2026 · @Stella Petrou Concha
Role overview
The Board Secretary runs the governance administration of the Unity Grammar Board, so the Board meets its mandate week to week. The role reports to the Chair of the Board, or the Chair's delegate, and works closely with them.
Position: Board Secretary, Board of Unity Grammar
Reports to: Chair of the Board (or Chair's delegate)
Time commitment: 2 days a week, or 3 days a fortnight
Base: Head office, with 1 day a week on site at the school; the remainder working from home
Key responsibilities
Board administration
Hold and manage the Board calendar
Carry out all Board administration, including the Annual General Meeting (AGM)
Work closely with the Chair, or the Chair's delegate, to keep the Board on track with its mandate week to week
Meetings and reports
Attend the monthly Board meeting (about 3 hours) in person, in the room
Receive Board reports and provide a summary of each
Keep the Board informed on matters such as enrolment trends
Actions and follow-up
Own total management of Board actions, following up every one to completion
Contact Board members to prompt action, and reach out to the school's counsel where needed
Resolutions and constitution
Ensure matters that need Board approval, such as budget sign-off, go through the correct resolution
Know how to complete a resolution in a meeting and close it out
Handle the administrative side of constitution amendments
Working arrangements
The role is 2 days a week, or 3 days a fortnight, with presence in the room a firm requirement.
On site: 1 day a week at the school
Remote: the remainder working from home
Head office: the Secretary will also be based at head office
Monthly Board meeting: in person at the Austral campus, about 3 hours, once a month
Confidentiality: the Secretary sits in Board meetings and handles highly confidential material
The Board has found online attendance at meetings unsatisfactory, so the Secretary must be physically present.
Key relationships
Chair of the Board (or delegate): direct line of reporting and the closest working relationship
Board members: regular follow-up on actions and resolutions
EAS: a strong working rapport is essential
School counsel: engaged as needed on legal and governance questions
Head office and school teams: day-to-day contact across the on-site and head office days
Candidate profile
Experience and knowledge
Understands board governance and can anticipate what the Board will need next
Knows how to run a resolution through a meeting and close it out, and how constitution amendments are processed
A legal background is desirable
Skills and attributes
Discreet, with a high standard of confidentiality
Proactive and persistent in following up Board members and counsel
Able to build strong rapport with EAS and work closely with the Chair
Able to summarise Board reports clearly and concisely
Highly organised, comfortable owning a calendar and a full actions register
Requirements
Able to attend the monthly Board meeting at Austral in person
Able to be on site 1 day a week and work from home the remainder