Company Description
Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.
Job Description
We are looking for a Document Control & Expediting Manager to join our Rexel team in Round Rock, TX!
Summary:
The MMOM (Major Market Operating Model) Document Control & Expediting Manager is responsible for overseeing all documentation, data, and submittal processes related to major industrial electrical distribution projects. This role ensures full contract compliance, accurate version control, timely submittals and approvals, and on-time material delivery in alignment with project schedules. The position bridges internal teams, manufacturers (OEMs), and customers to manage document flow, expedite critical materials, and ensure accurate billing and reporting through customer portals. Success in this role requires strong organizational, technical, and communication skills, as well as familiarity with large-scale EPC or industrial construction environments. A Major Market is defined as major metropolitan area consisting of 3+ branches, $200M+ in revenue, and in one of the top 10 largest cities in the U.S.
What You'll Do:
Manage and maintain all project documentation in accordance with contract requirements, customer specifications, and internal quality standards
Create, issue, and maintain project documentation logs (submittals, RFIs, transmittals, drawings, O&M manuals, test reports, etc.)
Track and manage document revisions to ensure version control, maintaining up-to-date records accessible to project stakeholders
Review and interpret contract documentation to identify documentation deliverables, milestones, and compliance requirements
Coordinate with Project Managers and Sales Teams to ensure all submittal and documentation requirements are met per customer and OEM expectations
Ensure adherence to document retention policies and proper close-out documentation for project completion
Serve as the primary liaison between internal purchasing, OEMs, and project teams to monitor and expedite material orders
Develop and maintain expediting logs to track order status, production milestones, inspection schedules, and shipment details
Proactively identify potential delays and implement mitigation plans to keep projects on schedule
Coordinate with logistics and warehouse teams for inbound deliveries, receiving, and material readiness for job site delivery
Generate regular expediting reports to communicate status and risks to project stakeholders
Coordinate directly with customer document control teams and project engineers for submittal review, approvals, and revisions
Manage OEM documentation deliverables, such as drawings, data sheets, and QA/QC certifications
Support technical alignment between project specifications, OEM documentation, and customer submittal requirements
Maintain professional relationships with key OEM partners and act as a single point of contact for documentation and expediting matters
Manage project documentation and billing processes through customer online portals (e.g., Ariba, Oracle, Coupa, Aconex, Procore, etc.)
Upload and track invoices, submittals, and project updates in compliance with customer digital workflows
Ensure all required documentation accompanies billing submissions to prevent payment delays
Monitor portal notifications for action items, rejections, or additional documentation requirements
Implement standardized document control and expediting procedures across all projects
Conduct periodic audits of documentation and expediting performance…