About Us
We are an award-winning California-based environmental consulting firm with 600+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.
As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place To Work® certification, which reflects an independent assessment of our culture and our team member experiences.
About The Role
We are seeking a Scheduling and Logistics Specialist to support the coordination and scheduling of field staff resources across the company. As part of the Project Services team, this position will play a key role in ensuring that field staffing needs are identified, scheduled, communicated, and tracked effectively.
The Scheduling and Logistics Specialist will serve as a primary day-to-day resource for field staffing coordination, helping match qualified and available field personnel with project needs while maintaining accurate schedules, staffing information, and resource forecasts. The position will also provide support for field staff onboarding, safety readiness, equipment coordination, and other operational needs associated with field deployments.
This position will work under the direction of the Project Services Manager and will have a primary focus on field staff scheduling, resource coordination, and day-to-day staffing support. As experience and proficiency develop, the position may assume increasing responsibility for scheduling processes, resource planning, reporting, and other Project Services functions.
How We Collaborate
This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. While this role's location may be listed as a single location, we encourage you to apply if you reside in or near any of the California locations listed above.
What You'll Do
Integrate into the Project Services team to provide day-to-day coordination and scheduling of field staff.
Maintain a centralized and current schedule of field staff assignments, availability, and upcoming fieldwork.
Receive and track staffing requests from Project Managers and project teams and coordinate appropriate staffing solutions.
Match field staff to project needs based on availability, qualifications, experience, location, and project requirements.
Monitor upcoming project schedules to anticipate staffing needs and identify potential resource constraints.
Communicate staffing assignments, schedule changes, conflicts, and availability to Project Managers, field staff, and service line leadership.
Identify scheduling conflicts or gaps early and work with project teams to develop solutions.
Maintain accurate records and tracking tools to support efficient field staff scheduling and resource allocation.
Assist in identifying trends, recurring scheduling challenges, needs for hiring, and opportunities to improve scheduling processes.
Provide regular scheduling updates to Project Managers and service line leads.
Prepare and distribute the weekly field staffing schedule to appropriate service lines and project teams.
Maintain accurate information regarding field staff locations and assignments to support emergency response and operational…