Join Riverside Natural Foods Ltd., a Canadian-based, family-owned, and globally operating business, committed to leaving the world better than we found it. As a B-Corp certified, Triple-Bottom Line company, we proudly manufacture nutritious, 'better-for-you' snacks such as MadeGood and GOOD TO GO. We value teamwork, humility, respect, ownership, adaptability, grit, and fun.
We’re on an ambitious mission to double our business by 2030, and we need talented individuals like you to help us reach new heights. At Riverside, you’ll have the opportunity to chart your own path to success while contributing to ours. We believe anything worth doing is worth doing right, and our values will guide us through the rugged terrain – and yes, it will get rough. But that’s what makes the journey worthwhile.
So, lace up your boots and let’s tackle the climb together.
You can learn more about us at www.riversidenaturalfoods.com .
Position Summary
The Executive and Corporate Assistant is the operational backbone of Riverside's U.S. office and a key owner of recurring business processes. The role keeps the office running professionally, provides high-quality administrative support to the US Executive Team, and ensures critical commercial workflows move from request through completion with accuracy and urgency.
This position combines people-facing office leadership with detail-intensive process ownership. It manages selected calendars, meetings, events, vendors, supplies, and employee and visitor experiences while coordinating new item setup, maintaining product data in systems such as Salsify and Syndigo, and administering approved liquidation activity. The role owns workflow discipline, data accuracy, documentation, status visibility, and follow-through; functional partners retain approval authority for source data, product claims, pricing, commercial terms, and inventory-disposition decisions.
Responsibilities
Role model and bring to life Riverside's Values
Executive and Leadership Support
Manage selected executive calendars, protect time for priorities, resolve conflicts, and coordinate internal and external meetings
Coordinate meeting logistics, agendas, pre-reads, catering, notes, decisions, and action-item follow-through for designated leadership forums
Arrange approved travel and complete expense reporting accurately and on time
Handle sensitive information and leadership requests with discretion, responsiveness, and sound judgment
First Point of Contact and Office Operations
Create a warm, professional experience for employees, visitors, candidates, customers, and vendors as the U.S. Site Ambassador
Maintain a safe, organized, and well-equipped office, including supplies, meeting rooms, shared spaces, amenities, access, and service coordination
Partner with Facilities, Information Technology, People and Values, and external vendors to resolve office issues and maintain site readiness
Create and receive purchase orders for office-related purchases; manage invoices, vendor records, and the office budget within approved limits
Coordinate internal meetings, customer visits, office events, and team activities, including space, catering, materials, and day-of execution
Drive practical process improvement and standardization across office and administrative work
New Item Setup and Product Data Systems
Own the end-to-end administrative workflow for new item setup, from intake and requirements gathering through system entry, submission, validation, and confirmed completion
Enter, maintain, and audit product information, attributes, images, documents, and customer-specific requirements in Salsify, Syndigo, and designated retailer or customer portals
Maintain a single tracker for item setup requests, owners, dependencies, due dates, status, and exceptions; proactively escalate risks that could delay authorization, distribution, or launch
Coordinate with Sales, Marketing, Regulatory and Quality, Supply Chain, Finance, and Customer Service to obtain…