As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
271 East River Rd, Rochester, New York, United States of America, 14623
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
100085 Mail-Fac & Services
Work Shift:
UR - Day (United States of America)
Range:
UR URG 107 H
Compensation Range:
$23.27 - $32.60
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The Fleet & Auto Shop Administrator oversees financial and data management systems for the Fleet & Auto Shop departments. The Administrator is part of the Departments management team and is involved in assisting the manager in maintaining and cultivating the overall operations. The Administrator has high levels of customer interaction and must demonstrate effective communication skills. The incumbent is expected to work within a team framework, share and communicate information to team members and management, and be able to use independent judgment and problem solve within the scope of their assigned tasks.
SCHEDULE
7:00am - 3:30pm
ESSENTIAL FUNCTIONS
General Office Administration
Serve as the central University Auto Insurance Contact for Departments and the Universities Insurance Carrier. Maintain department vehicle accident records, repair quotes and follow up to ensure all required forms have been received, submitted and kept secure.
Maintain University Safe Driver Program – Ensure all fleet members have proper licensure. Maintain records of University approved drivers, driving abstracts and LENS program notifications.
Maintain records of vehicle registration and titles. Ensure vehicle titles are kept in a secure area; process vehicle registrations
Respond to customer inquiries; provides back-up data as requested; answer general inquiries; reviews and approves payroll and other personnel forms.
Develops and updates marketing and information materials such as website, brochures, seminars, computer presentations, and user’s guide.
Fiscal/Data Management
Maintain database of Purchased vehicles. Maintain records of vehicle lease amounts, maintenance costs and disposal of used vehicles. Confirm completeness and accuracy of data.
Examines accounting documentation to ensure transactions are properly supported.
Initiates corrective action/recommendations/solutions as appropriate.
Ensures compliance and proper capturing of charges/revenues for services.
Purchase Management
Reviews and processes supply orders, invoices, service contracts, and purchase orders
Prepares data for budgets; reconcile charges to ledgers and associate with internal unit allocation; reconciles department pcard transactions.
Reporting & Maintaining Records
Prepares routine financial statements/accounting reports in accordance with departmental format.
Prepares monthly variance reports and special projects/reports for the Manager as assigned.
Oversees the retention and storage of financial records in accordance with University policy and proper accounting principles.
Area Maintenance & Security
Ensures workspace is clean and organized.
Maintains safe and secure environment in accordance with University and department guidelines.
Other Duties as Assigned
MINIMUM EDUCATION & EXPERIENCE
Bachelor's degree and 1 year of experience in a business operation or administrative role required
Associate…