Job Title: Tumor Registrar
Department: Radiation Oncology
Location: Lipson Cancer Institute - Rochester General, 1425 Portland Avenue, 1st Floor, Rochester, NY 14621
Hours Per Week: 40
Schedule: Mon - Fri, 8-hour shifts, 7am-330pm
SUMMARY
As a working supervisor, supervises and serves as coach and educational resource to other Cancer Registry staff through directing, training, monitoring, and managing daily operations. Identifies, registers, and maintains a database of patients with malignant and non-malignant tumors, utilizing a tumor registry data system. Participates in the activities of data collection, editing, special studies, follow-up and quality assurance. Assists in the analysis of data and disseminates information at a state and national level within guidelines, ensuring conformity of data. Assists in the collection of data for special studies and projects, prepares statistics and reports, and adheres to set standards and policies.
RESPONSIBILITIES
•As a working supervisor, responsible for the daily operations of the Tumor Registry including management of workflow, scheduling, training, mentoring, acting as an educational resource, and monitoring.
Maintains a reportable list including those diagnoses that are to be included in the registry and those that are excluded.
•Maintains a computerized suspense file identifying cases to be entered into the registry.
•Maintains a computerized accession register of all reportable cases accessioned in the registry.
Ensures accuracy of data collection on all registry cases for future patient care and research.
•Reviews patient records, collecting 17 required fields of information as outlined in the FORDS1, SEER2, AJCC3, Collaborative Staging, ICD-O4, and New York State Department of Health Manuals.
•Utilizes multiple sources when analyzing patient information to ensure accurate data abstracting.
•Performs in-house reviews to assure quality of data and implement new data criteria.
•Abstracts all core data elements according to the FORDS Manual.
•Assigns proper topography and morphology codes according to ICD- coding classification system.
•Assigns proper stage describing the extent of the reportable disease according to the AJCC Staging of Cancer and SEER manuals.
•Enters all abstracted data information into the cancer registry software program.
•Responsible for identification, retrieval, and reporting of neoplasms, coding, abstracting, and entering clinical and demographic information into the cancer registry database.
Maintains a comprehensive method to identify and track patients due for follow-up regarding current health status.
•Maintains a computerized system that identifies the annual follow-up date for each registry patient and determines those patients considered lost to follow-up.
•Reviews patient re-admission records to collect current health status.
•Reviews radiation reports to aid in determining a patient’s current health status.
•Updates registry and follow-up files on all deceased patients.
•Processes reports and updates all patient information on pre-existing registry patients.
•Maintains a five-year follow-up rate of at least 9% and at least an 8% follow-up rate on patients in the registry since the reference date of 198.
•Utilizes hospital admissions computer system to track patients.
•Sends patient and physician contact letters when current follow-up is not obtained.
•Maintains a computerized system to identify lost to follow-up patients.
Complies with departmental and Hospital-wide policies and procedures.
•Complies with hospital confidentiality policies
•Maintains expectations regarding an acceptable level of attendance.
•Maintains a complete and accurate record of time worked.
•Completes all hospital mandatory in-services on an annual basis.
•Assists with development, formulation, construction, and implementation of departmental policies and procedures to ensure compliance with various regulations.
Maintains up to date knowledge in regard to changing…