Job Responsibilities
The Administrative Assistant – Food & Beverage will be responsible for assisting the Food and Beverage team. This position includes overall responsibility for all administrative tasks, including but not limited to, answering the telephone in a professional and timely manner and ensuring all callers are connected to the requested or correct parties. Demonstrates and provides outstanding customer and employee relations by receiving all visitors into the Food & Beverage/Culinary offices in a polite, courteous, and friendly manner. Performs various administrative duties including, but not limited to word processing, filing, copying, mail distribution, and posting.
Essential Duties / Core Competencies
Handle advanced word processing and clerical duties.
Answers Food & Beverage office phones and connects calls in a polite, courteous, friendly and efficient manner
Receive, sort, and route mail, e-mail, and voice messages accurately and efficiently to appropriate parties.
Attends periodic meetings and training sessions as required.
Calendar management with the ability to anticipate calendar conflicts and manage last-minute changes.
Oversee the new hire setup, processes SAR paperwork for technological needs and ensures proper access to all systems
Assist in departmental projects, acting as a project manager to ensure tasks are completed in a timely manner.
Perform general admin duties including typing, filing, copying, faxing, mailing, etc.
Order, maintain, and restock inventory of office supplies and beverages.
Maintain filing system, tracking the receipt and review of invoices, binders, policies, and other important documents.
Process hourly payroll for team
Updates rotations for beverage and market daily
Create and update bi-weekly schedules for teams
Managing the calendar and tracking Vacation and PTO requests.
Red Rock ordering- Ordering for all Food & Beverage departments for everyday items needed and ordering for special projects and Banquets.
E filing of all our employees
Responsible for filing SAR and Advertising requests and route for signature
Track and file Loyalty responses for RW Prime
Respond to RW Prime Open Table reviews in 48 hours.
Make service request calls as needed ex: Pepsi, Berg, Nestle, Starbucks and escort service teams when on property.
Other duties and projects as they are assigned.
Work/Educational Experience
Must be 18 years old or older and have the ability to obtain the appropriate license pursuant to the applicable statute, rules and regulations.
One (1) years’ related executive administrative work experience.
Must be proficient in Microsoft Office
Must have the ability to type 60 w.p.m. on a PC.
Essential Requirements
To perform this job successfully, an individual must be able to perform each job responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical and Mental Demands
The physical demands described here are representative of those that must be met by the Team Member to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee is also regularly required to stand, walk, sit, and use hands to finger, handle, or feel objects, tools or controls. The employee is occasionally required to reach with hands and arms, and to sit, climb or balance, and stoop, stretch, bend, kneel, crouch, or crawl.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Essential responsibilities include moderate physical ability such as lift or maneuver at least twenty-five (25) pounds, and varied instances of standing/walking.
Language Skills
Ability to read, analyze, and interpret documents,…