Job Description Summary
Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. By creating a new and ambitious path, it will provide a unique opportunity for us all, both professionally and personally.
As a Senior Time & Absence Expert you will be responsible for the end-to-end delivery of Time & Absence processes for Poland, ensuring compliance with local labor law requirements, operational excellence, and high-quality employee experience.
This role serves as the primary subject matter expert for Polish Time & Absence processes, providing expert guidance on working time regulations, absence management, leave administration, and payroll-related impacts. The position requires deep knowledge of Polish labor law, strong understanding of Time & Attendance to Payroll dependencies, and the ability to manage complex and sensitive cases.
Job Description
Key responsibilities:
Provide functional coordination and day-to-day support to a team of two Time & Absence Experts.Coordinate workload distribution and support prioritization of activities. Coach and mentor team members, supporting capability development and knowledge sharing.
Support onboarding and training of new team members.
Manage and execute complex Time & Absence transactions and employee lifecycle events. Act as the primary point of expertise for complex Time & Absence cases and escalations.
Ensure accurate administration of working time, overtime, absences, leave entitlements, working schedules, and attendance records - all in compliance with Polish labor law and company policies.
Serve as the subject matter expert on Polish labor law related to: working time regulations; overtime and additional compensation; shift work and work schedules ; annual leave administration; sick leave and other absences; family-related leaves and employee entitlements ; attendance recording requirements.
Monitor regulatory changes and assess their impact on operational processes and ensure processes and documentation remain compliant with local legislation.
Execute operational controls and quality reviews to ensure process accuracy and compliance. Support internal and external audits by providing required documentation and process expertise.
Act as the key liaison between Time & Absence and Payroll. Support payroll cut-off activities and retroactive corrections. Assess the payroll impact of absences, overtime, time corrections, and schedule changes.
Ensure accurate and timely delivery of payroll-relevant data.Investigate and resolve discrepancies impacting payroll calculations. Partner with Payroll and HR stakeholders
Identify, recommend, and implement opportunities for process simplification, standardization, automation, and optimization. Support local, regional, and global projects impacting Time & Absence processes. Maintain and enhance process documentation, work instructions, and knowledge articles.
Our requirements:
Minimum 5 years of experience in Time & Absence, HR Operations, Payroll Operations, or a related field- advanced expertise in Time & Attendance and Absence Management processes.
Proven experience supporting Time & Attendance processes for Poland.
Strong knowledge of Polish labor law, particularly working time and absence regulations. Solid understanding of Time & Attendance and Payroll interdependencies.
Experience handling complex employee cases and regulatory requirements. Experience in providing guidance, coaching, or coordination within a team environment.
Experience in working in a shared service, HR Operations, or international environment is preferred.
Strong understanding of payroll-impacting time data and payroll integration points.
Ability to interpret and apply labor legislation in operational practice.
Strong analytical and problem-solving skills. High attention to detail and commitment to quality.
Excellent stakeholder management and communication skills.
Ability to…