Savan is seeking a Communications Specialist (IT/Communications Lead) to support the U.S. Department of Transportation (DOT), Office of the Chief Information Officer (OCIO), within the IT Governance and Program Management task area. The Communications Lead will plan, develop, and manage strategic communications that promote awareness and understanding of DOT IT programs, investments, governance, policies, and enterprise initiatives. The Communications Lead will serve as the task lead for Strategic Portfolio Communications, working closely with OCIO leadership, the Office of Portfolio and Financial Management, Operating Administration stakeholders, and the Savan project team to deliver clear, accurate, and plain-language communications to internal DOT audiences and external stakeholders, including the Office of Management and Budget (OMB).
The successful candidate will bring strong communications experience in a federal or enterprise IT environment, excellent executive writing and editing skills, and the ability to translate complex IT portfolio, governance, financial, and policy information into clear messages and visually compelling communications products. The Communications Lead will be organized, responsive, detail-oriented, and capable of managing recurring and ad hoc communications requirements with limited direction.
Key Responsibilities Serve as the task lead for Strategic Portfolio Communications; plan, prioritize, coordinate, and track communications activities and serve as the primary point of contact for communications requests.
Develop, manage, and implement communications plans for OCIO data calls, enterprise initiatives, and strategic portfolio management activities, including portfolio management expansion under the 1DOT IT Initiative.
Write, edit, and maintain DOT IT policies, standard operating procedures (SOPs), implementation memoranda, guidance, portfolio briefings, executive correspondence, and other communications products for internal and external audiences.
Conduct executive-level writing, copy editing, proofreading, and plain-language reviews of IT policies, change communications, portfolio documentation, and other materials, averaging approximately two reviews per week.
Develop communications products, including visual branding, graphics, infographics, executive presentations, and other materials supporting OCIO initiatives and the Office of Portfolio and Financial Management.
Develop content and visual materials that communicate DOT IT portfolio information to internal stakeholders and external audiences, including OMB IT portfolio briefings and reports.
Manage program communications mailboxes using Google Workspace; monitor and respond to internal inquiries and draft responses for external communications.
Maintain program websites, SharePoint and/or Google Sites, and content repositories, ensuring information is current, accurate, organized, and accessible.
Maintain the IT Business Glossary, a centralized catalog of terms and acronyms used across IT portfolio management; coordinate updates, approvals, and publication.
Coordinate training activities and events supporting OCIO workforce development initiatives, including the IT Program/Project Community of Practice.
Support monthly DOT IT workforce community meetings, including development of agendas, meeting materials, minutes, action items, and follow-up communications.
Develop communications supporting organizational change, implementation of new governance processes, and deployment of IT governance and financial management systems and associated training.
Develop and maintain communications templates, style guides, and standards to promote consistent messaging, formatting, and branding across OCIO products.
Collaborate with portfolio, governance, financial management, and program management teams to translate technical, financial, and policy information into clear and accessible communications for technical and non-technical audiences.
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