Job Category:
Administrative & Facilities
Job Family:
Administrative Services
Work Shift:
B (United States of America)
Job Description:
Position Title: Plant Administrative Assistant
Shift: Flex Schedule
Default hours 7:00am – 3:30pm
Division: Operations
Full Time : Yes
Department/Location: Stephenville
Title of Immediate Leader: Plant Manager
Base Rate: 10D
Up to $28.63
This is an interview-based position and requires additional testing. To be eligible for the interview process, a partner must not currently be under corrective action, must have received an overall rating of “Successful” or higher on their most recent annual performance assessment, attendance must be under 40 points, and must meet the testing and other requirements listed below.
Applicants must achieve the required scores on the following tests:
Test Required Score
WPT-R 20
Microsoft Word 60
Microsoft Excel 60
Position Purpose
Provide administrative support to the Plant Manager and members of the Leadership Team. Responsibilities include typing, maintaining files, arranging meetings and appointments, providing telephone coverage, and performing other administrative functions as needed. This position requires a high level of confidentiality.
Essential Functions
Perform front desk duties, including telephone coverage and security gate access.
Coordinate meetings, take meeting minutes, and type and distribute minutes for staff meetings, production meetings, and partner meetings.
Maintain the plant calendar, including executive visits, customer visits, audits, and other scheduled events. Maintain agendas for these events.
Order and coordinate meals for these events.
Replenish and track plant recognition items and events.
Coordinate the Cheese Program.
Coordinate visitor and customer arrangements.
Coordinate plant retirement and anniversary gifts and related events.
Coordinate plant security systems, including Salto and MyQ.
Collect, prepare, and type statistical and narrative reports; maintain leadership profiles; update the organizational chart when required; and email information to the appropriate recipients.
Assist the Plant Manager with confidential matters, planning, and mentoring activities.
Help coordinate educational workshops and training sessions as assigned.
Maintain filing systems, answer telephone calls, take messages, schedule appointments, receive and send mail.
Support plant needs, including the recognition board, business cards, phone lists, vacation calendars, and maintenance of standard forms files.
Maintain the administrative expense credit card and food card.
Maintain confidentiality and compliance in all aspects of the position.
Perform all required process CP, CCP, QP, and CQP checks for the position. Follow reaction plans for Food Safety, Food Quality, and customer requirement deviations. Identify and understand customer requirements and assist in ensuring proper production operations. Demonstrate product identity and record accurate data on production reports.
Education, Experience, and Skills Required
Education
High School Diploma/G.E.D.
Experience
Type: Office/Administrative
Number of Years: 3 or more years
Other: Experience working with confidential information.
Skills
Demonstrated ability to maintain confidential information.
Demonstrated ability to manage multiple responsibilities.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Demonstrated organizational skills.
Must be energetic and able to manage stress and change effectively.
Must be able to work with minimal supervision.
Must be able to interact comfortably and professionally with executives, internal and external customers, and peers.
Must demonstrate professional telephone skills.
Physical Demands Analysis
Primary activities required for this position include:
Walking
Sitting
Standing
Kneeling
Lifting
Reaching
Bending
Eligible partners will receive:
Eligible partners will receive:
Get not one, but TWO retirement benefits. When you join…