Scopely is hiring a Senior Legal Operations Manager based in our Culver City, CA hub on a hybrid basis.
As a Senior Legal Operations Manager, you will be the driving force of innovation, scale, technology, and automation for the Scopely legal team. You will be responsible for building and streamlining the strategic technologies of the Legal department as our company expands around the world. You will be part of a team that implements key systems, optimizes processes, manages projects, creates objectives, and reports performance metrics to deliver legal services in the most collaborative, friendly, and efficient manner, including supporting both internal and external resource management. You'll get to work with some super inspiring people, including our Finance, IT, Workplace, and People teams and a growing team of external vendors and law firms.
Reporting to our Director, Legal Operations, you'll be the second member of our growing Legal Operations team and have a significant impact on how the broader Legal department and Scopely continue to grow.
What You Will Do:
Oversee operational processes to maintain and support legal systems and technology, including contract management, ebilling/matter management, e-signature, workflow automation, and document storage
Identify opportunities where AI can transform how legal work gets done, partnering with Legal, IT, Security, and business stakeholders to select, pilot, and operationalize AI-enabled solutions that reduce manual effort, improve speed and quality of service, and free up attorneys to focus on higher-value strategic work
Assist in developing relevant project and process documentation and self-help tools as needed: legal intranet, playbooks, legal training, Q&A, process flows, etc
Support the legal operations function on assigned cross-functional and departmental initiatives
Contract Management:
Serve as the key administrator of Ironclad, owning templates, workflows, repository design, system configuration, and technical integrations with a particular focus on continuous optimization of existing workflows and development of new ones
Oversee and help streamline contract workflow processes, including creation, assignment, organization, tracking, document storage, and template/playbook management
Manage process for verifying existence of an active services agreement and associating the correct parent contract for Statement of Work workflows in Ironclad
Manage process for archiving executed agreements and capturing appropriate metadata fields for our repository
Be a primary point of contact to the business to answer questions regarding legal contract review support and processes, and triage incoming contract-related requests
Develop and maintain detailed process documentation and training materials that you will use to drive continuous adoption across the Legal team and relevant cross-functional partners
E-Billing/Matter Management:
Oversee our outside counsel and e-billing/matter management processes, including
Manage the strategic use of Brightflag for e-billing and spend management, including invoice review and spend-analysis tools to enforce outside counsel billing guidelines, flag exceptions, and surface spend trends
Manage law firm engagement letters and onboarding with AP, opening and closing matters
Oversee monthly accrual process and prepare monthly accrual reports for AP
Manage integration with Oracle for approved invoices sent to AP
Manage new timekeeper review and approval
Interact independently with in-house legal team and outside counsel regarding missing accruals or invoices, disputes, or to answer other questions that may arise concerning invoicing/status, onboarding, guidelines, and any system or process issues
Assist in building and maintaining the Legal team's annual budget and forecast, tracking spend against plan and flagging variances early
Assist in the development of data-driven reporting on legal spend, matter volume, and operational KPIs for Legal…