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Job Description:
Facilities Management
Lead and oversee facilities management activities across buildings, and facilities.
Implement facilities management plans, maintenance strategies, service standards and annual work programmes aligned with operational requirements.
Advise management on facilities risks, asset conditions, service-provider performance, budget requirements, project priorities and medium- to long-term improvement needs.
Facilities Operations & Maintenance
Oversee the operation and maintenance of building fabric, mechanical and electrical systems, utilities, plumbing, fire protection, security systems, external works and other associated facilities infrastructure.
Ensure maintenance activities are properly planned, prioritised, scheduled, executed, verified and documented.
Coordinate planned shutdowns, emergency repairs and critical maintenance activities with operating units and building occupants to minimise operational disruption.
Facilities Management Operators & Service Provider Management
Lead and manage the performance of Facilities Management Operators (FMO), contractors, vendors and other appointed service providers.
Conduct regular performance reviews, operational meetings, audits and service assessments.
Verify satisfactory completion of works and services prior to recommending payment.
Support contract renewal, retendering, mobilisation, transition and demobilisation activities.
Building Assessment & Asset Condition Management
Ensure facilities and building systems are maintained in a safe, reliable, efficient and fit-for-purpose condition
Integrate appropriate procedures, reporting and escalation mechanisms for facilities operations
Plan and oversee building inspections, physical condition surveys, technical investigations and specialist assessments where required.
Identify building defects, deterioration, obsolescence, recurring failures, non-compliance and potential safety or operational risks
Recommend appropriate repairs, replacements, refurbishment, monitoring or further technical investigation.
Support asset lifecycle planning by assessing remaining useful life, maintenance requirements, replacement priorities and future capital requirements.
Project Management
Lead facilities, engineering, refurbishment, replacement, renovation and improvement projects from conceptualisation through final close-out.
Establish project objectives, scope, requirements, deliverables, budget, schedule, risks, stakeholders and success criteria.
Lead tender preparation, technical evaluation, clarification and recommendation processes and report to the Tender Committee / approving authority.
Manage project implementation to ensure compliance with approved scope, budget, schedule, quality and contractual requirements.
Monitor project progress, cost, risks, issues, variations, claims and changes, and implement appropriate mitigation measures.
Review and verify progress claims, variation requests, project forecasts and payment recommendations.
Budget, Procurement & Contract Management
Manage and monitor facilities-related OPEX and CAPEX budgets.
Monitor expenditure, commitments, forecasts and budget variances and recommend corrective actions where required.
Lead or support procurement, tender evaluation, commercial assessment and contractor/vendor selection processes.
HSE & Statutory Compliance
Ensure facilities, maintenance and project activities comply with applicable statutory, regulatory, security, health, safety, environmental (HSE) requirements.
Monitor statutory inspections, certifications, servicing, testing, permits and corrective actions.
Ensure contractors and service providers comply with approved safety procedures, risk assessments, permits and safe systems of work.
Performance Management & Reporting
Establish and monitor facilities and project performance indicators…