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Job Description:
Key Responsibilities
1. Implementation Planning and Coordination
Develop and maintain detailed country and workstream implementation plans aligned with the overall programme timeline.
Coordinate implementation activities across HR, Payroll, Finance, Group IT, country teams, implementation partners and payroll service providers.
Define and monitor key milestones, deliverables, dependencies, resource requirements and critical-path activities.
Ensure that roles, responsibilities, expected outputs and due dates are clearly communicated to all relevant parties.
Coordinate the sequencing of activities across SAP Payroll migration, Workday integration, payroll service transition and change management workstreams.
Identify schedule conflicts, resource constraints and cross-workstream dependencies, and escalate them promptly.
Maintain implementation momentum by following up on outstanding actions and ensuring timely closure.
2. Discovery and Blueprint
Coordinate country kick-off, discovery, requirements-gathering and Blueprint sessions.
Ensure that the appropriate country and functional representatives participate in relevant workshops.
Track the collection, review and approval of country payroll requirements, statutory requirements, process information and supporting documentation.
Coordinate the review and closure of gaps, assumptions, decisions and action items identified during discovery and Blueprint.
Ensure that approved requirements and decisions are reflected in the implementation plan and relevant project deliverables.
Work with the Payroll Project Technical Lead to ensure that technical dependencies and solution decisions are incorporated into country rollout plans.
3. Configuration, Integration and Data Readiness
Coordinate configuration, integration and data-preparation activities across internal teams and implementation partners.
Track completion of data templates, data cleansing, mapping, validation and migration-readiness activities.
Monitor the delivery and review of functional and technical specifications.
Coordinate the resolution of business, process and data-related issues that may affect implementation readiness.
Ensure that configuration and integration dependencies are reflected in the project schedule.
Escalate unresolved issues that may affect scope, timeline, payroll accuracy or country readiness.
4. Testing and Parallel Runs
Develop and coordinate the overall testing schedule covering unit testing, System Integration Testing, User Acceptance Testing and payroll parallel runs.
Ensure that test scope, scenarios, participants, environments, data, entry criteria and exit criteria are defined before each test phase.
Coordinate country HR, payroll users, Finance, IT teams and vendors during testing and parallel-run activities.
Monitor test execution, defects, retesting, outstanding issues and closure status.
Ensure that testing evidence, reconciliation results, approvals and sign-offs are properly documented.
Coordinate the review of payroll results, reports, payslips, interfaces and downstream outputs with the relevant business and technical teams.
Track readiness against agreed testing and parallel-run acceptance criteria.
Escalate material defects or unresolved gaps that may affect cutover or the Go/No-Go decision.
5. Cutover, Go-Live and Stabilisation
Develop and maintain the integrated business and operational cutover plan.
Coordinate cutover tasks, owners, dependencies, timings, checkpoints and readiness evidence.
Ensure that business, system, data, support and communication readiness requirements are completed before go-live.
Coordinate cutover rehearsals and track the closure of identified gaps.
Consolidate country and workstream readiness status to support the Go/No-Go decision.
Coordinate implementation activities during go-live and ensure that…