POSITION SUMMARY
The Simons Foundation is seeking a Grants Manager. The Grants Manager is responsible for providing comprehensive grant administration for Mathematics and Physical Sciences pre- and post-award grant activities. The Grants Manager will supervise a grants administrator.
This position is a full-time position based on-site at the Simons Foundation’s New York City offices. Visit the Simons Foundation career page to learn more.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Acts as the main point of contact for applicants, grantees, and institutional administrators
Manages Grants Administrator(s) and serve as the point person for all grant-related questions from the Grants Administrator(s)
Liaises with other departments in the foundation
Interacts with internal Simons Award Manager support staff regarding online grants management
Manages entire RFA process, from announcement to grant activation
Facilitates creation of RFA announcements and schedules
Produces application templates, instructions, and FAQs
Coordinates with Program Managers on the review of non-competitive grant applications and renewals
Reviews grant budgets, sends award letters, and activates grants
Oversees grant-related compliance review activities, such as tax status verification and expenditure responsibility for international grantees
Performs grantee due diligence, as needed, to determine legal compliance, as well as financial and reputational risks
Creates grant deliverable templates, instructions, and FAQs
Oversees the grant deliverable (renewal, supplemental, carry forward, no cost extension, change of institution and termination) submission and review process
Provides second tier and, in some cases, final review of grant financial statements
Administers the grant closeout process
Prepares internal reports as needed, including quarterly grant updates
Communicate outputs to the Foundation and to the appropriate scientific and grant communities
Develops training materials and standard operating procedures for the department and their portfolio
Develops innovative solutions and continuously improves grants processes and procedures to streamline workflows and increase efficiency
Stays abreast of industry trends, best practices, and standards
Defines workflow requirements for the Foundation’s grants management system, Simons Award Manager (SAM), in partnership with program staff for configuration
Actively builds and maintains strong relationships with relevant internal and external grants stakeholders, most importantly, Scientific Program Directors and Managers
Perform other duties or tasks as assigned or required
MINIMUM QUALIFICATIONS
Education
Bachelor’s degree
Experience
At least 3 years’ work experience in grants administration is required, 5 or more is ideal
Experience at the grants manager level is strongly preferred
People management experience (in a direct supervisory role) is strongly preferred, including delegating tasks and mentoring team members
Knowledge of SmartSimple or a related award management system is preferred
Related Skills & Other Requirements
Ability to work independently and manage others
Ability to balance/complete multiple tasks while working under deadlines with competing priorities in a fast-paced environment
Excellent problem-solving skills and the ability to proactively anticipate needs
Ability to adapt to changing needs while maintaining attention to detail
Demonstrates flexibility and sound judgment when managing multiple priorities
Superb Excel and PowerPoint skills
Strong attention to detail
Outstanding interpersonal skills — must be able to work well with and adapt to diverse personalities and communication styles
Exceptional written and verbal communication skills
Eagerness to grow with the position as the organization’s needs evolve
REQUIRED APPLICATION MATERIALS
Please submit a résumé and cover letter stating your interest in the position.
COMPENSATION AND BENEFITS
The full-time annual compensation range for this…