Role Overview
As Executive Assistant, you will contribute to Sirva’s success by providing high-level support to the Chief Executive Officer (CEO) and Executive Leadership Team (ELT). Working across multiple regions and time zones, you will manage executive priorities, calendars, communications, meetings, travel, and key business initiatives while proactively anticipating leadership needs.
In this role, you will coordinate executive administration, board and leadership meetings, reporting, presentations, projects, and events. You will regularly interact with colleagues at all levels of the organization, as well as external clients, partners, Board members, and suppliers.
To be successful, you will demonstrate exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to work independently in a fast-paced global environment. This role offers broad exposure across the organization and the opportunity to support key strategic initiatives.
Essential Functions & Responsibilities
90%
Support and coordination of daily tasks in order to keep leaders organized and efficient, which may include but is not limited to:
Calendar maintenance
Administrative support
Expense reporting
Preparation, planning, and coordinating of office or regional meetings or teleconferences
Preparation and coordination of domestic and international travel arrangements
Drafting meeting minutes
Drafting and editing presentations, which could include preparing hard copy documents
Assist with expense and budget tracking, as required
Assist with the preparation of local office events, and/or global town hall meetings
Gather, consolidate, and coordinate information from across the organization to support executive reporting, presentations, dashboards, and decision-making materials.
Coordinate Board and Executive Leadership meetings, including scheduling, logistics, preparation of materials, and distribution of meeting documentation.
Assist with executive communications, correspondence, presentations, and briefing materials for internal and external audiences.
Serve as a trusted partner to the CEO and ELT, helping ensure follow-through on key priorities, action items, and organizational initiatives.
Handle highly confidential information with the utmost discretion
Act as liaison between the leaders and relevant parts of the organization
10%
Other duties as required
Education/Certification Requirements
Associate/Bachelor’s Degree preferred
Qualifications and Experience Requirements
5-7+ years of executive administrative support experience, including direct support of C-suite executives or senior leadership teams, preferably in a global organization.
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Ability to work independently with minimal direction in a fast-paced environment
Ability to build trusted relationships and effectively manage interactions with senior executives, Board members, and external stakeholders.
Must have the ability to work collaboratively across all levels of the organization with a customer-centric mindset
Strong coordination skills with the ability to balance multiple tasks, prioritize work in order to meet deadlines, and be agile with changes in environment and deadlines
Independently exercise good judgment, discretion and sound reasoning in making important decisions while looking for opportunities to make improvements
Superior organization and communication skills, both written and verbal, professional presence and an ability to multitask
High level of professionalism, integrity, discretion, sound judgment, and commitment to maintaining confidentiality.
Previous project management experience highly desirable
At Sirva, we are committed to fair and transparent compensation practices. In accordance with applicable state and federal laws, we provide the following salary information for this position:
Position Title: Executive…