Introduction
Are you an organized, hands-on professional who enjoys creating structure, keeping things running smoothly, and supporting people across the business?
We are looking for a Office & Communications Coordinator (f/m/d) to take ownership of the day-to-day operation of our Hamburg office. In this varied role, you will combine office management, business administration, internal communications, event coordination, and general business support. You will play a key role in creating a professional, welcoming, and efficient workplace while supporting colleagues, suppliers, and leadership teams across the organization. The position can also be offered on a part-time basis.
Your tasks
Manage the day-to-day operations of our Hamburg office and act as the main contact for office-related matters
Coordinate office supplies, facilities, service providers, maintenance, and workplace improvements
Support purchasing activities, supplier management, invoice tracking, and administrative processes
Assist with budget tracking and maintain records of suppliers, contracts, and orders
Coordinate internal communications and support content creation for our LinkedIn page
Organize meetings, visitors, office activities, and employee events
Provide administrative and organizational support to the EVP as required
Support cross-functional projects and ensure tasks are completed accurately and on time
Your profile
Experience in Office Management, Business Support, Administration, Operations Coordination, or a similar role
Strong organizational skills with attention to detail and a proactive mindset
Comfortable working with suppliers, purchasing processes, invoices, and budgets
Excellent communication and stakeholder management skills
Able to manage multiple priorities and work independently
Experience with internal communications and social media is an advantage
Very good English and German language skills
Proficient in Microsoft 365 and common collaboration tools
Positive, service-oriented, and hands-on approach
We offer you:
An international, collaborative, and supportive working environment
A varied role with plenty of room for initiative, ownership, and personal growth.
The opportunity to contribute across different areas of the business and develop our Hamburg office environment
Generous employee benefits including a company pension scheme, holiday pay, accident insurance that also covers your private life and 30 days’ holiday per year
Attractive employee discounts via Corporate Benefits and subsidized meal vouchers (Sodexo/Pluxee)