Job Description
Overview
We are seeking an experienced Operations Coordinator in Florida to provide high-level administrative and operational support. This role serves as an extension of management authority in administrative matters and is responsible for coordinating information flow, monitoring budgets and project performance, supporting business operations, and providing critical reporting and decision-making tools to leadership.
Your role
Serve as a liaison between the operating unit leader, staff, clients, and prospective clients, responding to inquiries and facilitating the flow of information across the organization.
Compile, analyze, and present operational, financial, and project performance data to support business decisions.
Prepare monthly reports, dashboards, budget summaries, charts, and presentations for leadership review.
Assist with preliminary budget development, budget monitoring, forecasting, and revenue tracking.
Monitor project performance, charges, expenditures, profitability, and budget conformance throughout the year.
Advise managers when corrective actions are needed regarding budgets, project charges, policy compliance, or operational objectives.
Coordinate operational activities to ensure consistency with company policies and procedures.
Support personnel administration activities, including initiating and processing personnel actions.
Review project control reports and financial performance data to ensure expenses are charged correctly and organizational accounting standards are maintained.
Develop and maintain financial charts, graphs, organizational charts, and other reporting tools for meetings and presentations.
Assist in the preparation of client and business development presentations.
Coordinate meetings, prepare agendas, document meeting minutes, and track action items as required.
May provide guidance and work direction to administrative support staff.
Perform additional responsibilities and special projects as assigned.
About you
Bachelor's degree in Business Administration or a related field with a minimum of seven (7) years of relevant experience; or twelve (12) years of progressively responsible administrative and operational experience in lieu of a degree.
Strong knowledge of business administration principles and practices, including budgeting, finance, and accounting.
Experience compiling, analyzing, and interpreting financial and operational data.
Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
Demonstrated ability to prepare reports, presentations, dashboards, and executive-level communications.
Strong organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.
Ability to exercise discretion, sound judgment, and independent decision-making.
Experience coordinating multiple priorities and meeting critical deadlines in a fast-paced environment.
Ability to build effective working relationships with leadership, staff, clients, and external stakeholders.
Experience within a consulting engineering or professional services environment is preferred.
Commitment to delivering exceptional client service, professionalism, quality, innovation, continuous improvement, and teamwork.
Ability to process electronic documents, utilize standard office technology, and perform administrative record management functions.
Rewards & benefits
At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.
Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits,…