St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.
The Human Resources Coordinator provides executive administrative support to the Chief Human Resources Officer (CHRO) and senior/executive HR leadership team while managing assigned HR projects and coordinating initiatives and recurring priorities across the network. This role combines hands-on administrative responsibilities with project planning and execution, including developing work plans, coordinating stakeholders, monitoring progress, and driving timely completion of deliverables. Responsibilities also include calendar management, meeting preparation, presentations, expense reconciliation, and event planning. A trusted coordination partner, this individual anticipates needs, exercises sound judgment and discretion, and ensures accurate, timely follow-through to help HR leadership and the broader function operate effectively.
JOB DUTIES AND RESPONSIBILITIES:
Provide executive administrative support to the CHRO and senior/executive HR leadership team; manage calendars, schedule and prioritize meetings and commitments, and proactively resolve scheduling conflicts.
Maintain a network-wide HR calendar of annual processes, recurring deliverables, leadership commitments, and key milestones; communicate deadlines, clarify responsibilities, and follow up to ensure timely completion.
Manage assigned HR projects from planning through implementation and closeout under HR leadership direction; define scope, objectives, deliverables, and success measures with project sponsors and maintain work plans, timelines, milestones, assigned owners, and action-item logs.
Drive day-to-day project execution by coordinating cross-functional work, monitoring milestones and dependencies, and holding action owners accountable for agreed-upon deadlines; proactively address barriers, recommend solutions, and escalate risks, delays, scope changes, and decisions requiring leadership action.
Translate leadership priorities into actionable project plans and provide concise executive summaries and status reports highlighting progress, risks, and decisions needed; facilitate project check-ins, confirm completion of deliverables, and document outcomes, handoffs, and lessons learned.
Coordinate meeting logistics and preparation, including invitations, agendas, pre-read materials, technology needs, and follow-up communications for HR leadership and executive meetings.
Develop, edit, and organize PowerPoint presentations, reports, correspondence, and leadership communications; collect and consolidate information for executive discussions, workforce updates, and business reviews.
Record and distribute meeting minutes, decisions, and action items; track owners and due dates and ensure appropriate follow-up.
Reconcile credit card transactions and expense reports, maintain receipts and supporting documentation, and resolve discrepancies in accordance with organizational procedures.
Assist with planning and coordinating HR events, leadership retreats, planning sessions, and employee engagement activities, including scheduling, communications, materials, and logistical arrangements.
Support annual HR planning, budget timelines, goal-setting, performance cycles, engagement initiatives, and other recurring priorities as assigned.
Maintain centralized records and effective organizational systems; identify practical improvements to HR administrative processes, tracking tools, and workflows to strengthen visibility, consistency, efficiency, and continuity.
Serve as a reliable…