The work we do matters!
Hiring Agency:
Transportation - Agency 27
Location:
Lincoln, NE
Hiring Rate:
$21.702
Job Posting:
JR2026-00030492 Administrative Programs Officer I - long term temporary (Open)
Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
Job Description:
The Nebraska Department of Transportation (NDOT) is seeking a motivated and team-oriented professional to be a part of the Business Services team. If you thrive in a collaborative environment where your problem-solving abilities, attention to detail, and communication skills can make a daily difference, this is the opportunity for you.
JOB DUTIES
Monitor incoming correspondence and public inquiries submitted via the agency Contact Us page, refer inquiries to subject matter experts or collect information to draft formal written replies, and ensure timely responses.
Oversee accounting and purchasing for the Communications Division. Process, reconcile, and track invoices and purchasing card transactions. Maintain accurate financial documentation and ensure compliance with established state policies and procedures.
Manage, review, and update official agency forms. Collaborate with staff to develop revisions or draft new forms. Maintain and manage the centralized form index and communicate form updates with agency personnel.
Manage and review NDOT Operating Instructions. Collaborate with agency staff to develop or revise operational standards. Maintain records of revisions to ensure ongoing compliance with agency directives, policies, and procedures.
Serve as the liaison for the agency blood drive initiative, interacting with partner organizations (such as the Nebraska Blood Bank) and agency personnel. Oversee promotional and informational materials and manage agency-wide communications.
Manage NDOT auditorium reservations and event logistics, including maintaining the reservation calendar, administering room setup documentation, coordinating arrangements with NDOT staff, and facilitating access for external users.
Transcribe the Governor's monthly call-in broadcast. Prepare, retain, and distribute accurate documentation to partnering agencies and agency personnel.
Operate the agency multi-line phone system, assess caller inquiries to direct and route contacts to appropriate NDOT Divisions and Districts. Address questions and requests from internal and external customers.
Assist supervisor with print production workflows and business processing requests. Prioritize and assign print requests from NDOT Divisions and Districts and external partners. Oversee routine operation, maintenance, and supply upkeep of commercial copiers, printers, and office equipment.
Compile, analyze, and maintain operational records, administrative reports, and statistical data. Track program activities, identify workflow delays, and ensure administrative accountability and compliance.
Perform other duties as assigned.
Requirements/ Qualifications
Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management, or technical support work, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.
Preferred Qualifications:
Experience identifying and prioritizing problems and formulating possible solutions. Demonstrated ability to communicate effectively to diverse audiences, in varied settings, both in-person and through correspondence, reports, and electronic means.
Experience gathering, auditing, and validating administrative records across internal systems to produce accurate reports.
Other:
Must have a valid driver’s license or the ability to provide independent, authorized transportation.
Regular and reliable attendance is also required.
KNOWLEDGE /…