Position Title: PMO Closeout Supervisor
FLSA Status: Exempt/Salary, Full-time, Benefited
Compensation Range : $78 - $86K
Position Summary: Supervise, train, and support Sonic's closeout team while ensuring adherence to Sonic's quality standards through comprehensive documentation, training, and process refinement. This role will work closely with the PMO Account, Contract, Closeout Manager and Plant Department PMO team to keep processes and training current and accurate, thereby upholding the highest standards in document control and facilitating the timely closeout of projects through final acceptance. This role owns day-to-day closeout execution, including Notifications of Completion, pole owner inspections, construction corrections, as-built record sets, and GIS/system updates, and reports closeout performance to the PMO Account, Contract, Closeout Manager.
Position Type/Expected Hours of Work:
PMO Closeout Supervisor is a full-time (40 hours per week), exempt position.
Hybrid preferred - open to fully remote candidates
Travel: Occasional local travel to Sonic offices, project sites, and pole owner or partner meetings within the service territory (estimated less than 10%).
Supervisory Responsibilities:
This position provides day-to-day leadership for assigned team members by scheduling work, assigning and monitoring tasks, monitoring performance by coaching and completing performance reviews, supporting training and development, reinforcing safety practices, managing timekeeping, and preparing required performance and production reports.
Essential Duties and Responsibilities:
· Oversee the project closeout process and production activities.
· Submit Notifications of Completion to pole owners and track final inspections through pole owner acceptance.
· Distribute construction corrections to responsible contractors and manage the corrections lifecycle through final acceptance.
· Collect as-built drawings and documentation from Construction Coordinators and Engineers to produce formal record sets, and ensure GIS (3GIS) and other systems of record are updated.
· Track all closeout activities in JIRA to the standards set by the PMO Account, Contract, Closeout Manager, and report closeout aging, cycle time from construction complete to final acceptance, and corrections turnaround.
· Coordinate financial closeout items, including final contractor invoicing and open change orders, with project controls and contracts staff.
· Resolve day-to-day closeout issues and escalate unresolved or aging items to the PMO Account, Contract, Closeout Manager.
· Manage document and record-keeping processes.
· Positively lead employees, including responsibilities for interviewing, hiring, timesheet management, performance reviews, and corrective actions.
· Swiftly implement process changes and update training materials as needed.
· Manage workflow, deadlines, and priorities to meet the Plant Department's growing needs.
· Collaborate closely with the management team and contracted vendors to ensure project closeouts are completed accurately and on time, providing training as necessary.
· Serve as a resource for answering questions and resolving conflicts that arise from the field or office.
· Communicate with co-workers, management, customers, and others in a courteous and professional manner.
· This is a working supervisor position, and they will be expected to perform the duties of the people they supervise to ensure effective production and fill in the gaps as needed.
· Work under the direction and guidance of the PMO Account, Contract, Closeout Manager.
· Perform additional duties and projects as requested by the PMO Account, Contract, Closeout Manager.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with…