- Where
- West Palm Beach, FL, United States
- Level
- Mid
Position Summary
We are looking for an organized, dependable Administrative Assistant to support our team and keep daily operations running smoothly. You will be a first point of contact for visitors, clients and vendors, and you will handle the administrative work that keeps our office on track.
Responsibilities
Answer phones, respond to emails and greet visitors in a professional, friendly way
Handle inquiries and route them to the right person
Prepare, organize and maintain documents, records and files
Schedule appointments and meetings and manage calendars
Enter and update data in company systems and spreadsheets
Assist with invoicing, expense tracking and basic bookkeeping tasks
Prepare reports, correspondence and other documents as needed
Order office supplies and keep the office organized
Support the team with special projects
Qualifications
High school diploma or equivalent; some college is a plus
2 years of administrative or office experience
Strong written and verbal communication skills
Excellent organization and attention to detail
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Office or Google Workspace
Professional, courteous approach to customer service