Job Title: Legal Assistant / Senior Legal Assistant
Location: New York (Hybrid Working Model)
About Springer Nature
Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature
At Springer Nature, we recognise that great talent develops through many different paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long term growth in mind.
About the Role
Springer Nature is seeking a Legal Assistant, or Senior Legal Assistant, to serve as a key member of the legal team in New York, with primary responsibility for corporate governance, regulatory compliance, and corporate secretarial functions across U.S. entities. The role also encompasses administrative and operational support to a dynamic team of legal professionals, including coordination with internal and external stakeholders on compliance and corporate matters. Working alongside a team dedicated to delivering expert advice to the U.S. market, the position plays an important part in advancing Springer Nature’s mission of opening doors to discovery and protecting its businesses and reputation globally.
The location strategy supports team structure and aligns business needs.
Role Responsibilities:
Provide proactive administrative and operational support to the Head of Legal, North America, and the U.S. Legal team, demonstrating strong organizational skills, sound judgment, and adaptability while managing multiple priorities in a fast-paced environment.
Manage complex calendars, travel arrangements, visa applications, expense processing, and meeting logistics, exercising strong organizational savvy to align support activities with departmental and business priorities.
Organize meetings, workshops, and conference calls; prepare agendas, presentations, and meeting materials; record minutes; and track follow-up actions to ensure alignment with team goals and successful execution of key initiatives.
Support corporate governance activities for U.S. entities by maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings, demonstrating attention to detail and the ability to manage complex information accurately.
Coordinate document execution processes, including signatures, notarizations, certifications, and filings, ensuring legal documentation is completed efficiently, accurately, and in accordance with governance requirements.
Monitor corporate compliance notifications, filing deadlines, regulatory correspondence, and governance requirements, using sound judgment to identify priorities, mitigate risks, and escalate issues appropriately.
Support Know Your Customer (KYC), vendor onboarding, compliance questionnaires, beneficial ownership requests, and related due diligence activities by coordinating with stakeholders and managing competing requirements across multiple functions.
Maintain legal records, matter files, document repositories, and knowledge management resources, ensuring information is organized, accessible, and safeguarded while supporting the Legal team's operational effectiveness.
Support contract administration…