People Services & Executive Support Coordinator
Location: Los Angeles, CA (100% Onsite)
Compensation: $70,000 – $80,000 annually (depending on experience) + BONUS
About the Role
SprintRay is looking for a proactive, energetic, and highly organized People Services & Executive Support Coordinator to help keep our Los Angeles headquarters running smoothly while creating a welcoming and engaging experience for our employees, visitors, and leadership team.
This is a hands-on, people-facing role for someone who loves organizing events, bringing people together, solving problems, and making things happen.
You'll be an important part of our People Services team, helping coordinate employee activities, company events, office operations, and special projects. You'll also provide day-to-day administrative and logistical support to our executive leadership team.
No two days will look exactly the same. One day you might be planning an employee appreciation event, coordinating an executive retreat, or organizing a company lunch. The next, you could be welcoming visitors, preparing for a leadership meeting, coordinating travel, helping a new employee get settled, or working with vendors to resolve an office issue.
We're looking for someone who sees what needs to be done and takes ownership without waiting to be asked. Someone who genuinely enjoys helping people, thrives in a fast-paced environment, and isn't afraid to roll up their sleeves.
This is not a traditional HR position or a calendar-only Executive Assistant role. It's an opportunity to make a visible impact on the employee experience and daily operations of a growing company.
What You'll Do
Employee Experience & Events
Plan, organize, and execute employee engagement activities, appreciation events, company lunches, celebrations, and team-building activities.
Coordinate larger company events, including Founder's Day, holiday celebrations, leadership meetings, and executive retreats.
Own event logistics from start to finish, including scheduling, catering, vendors, supplies, communications, setup, and cleanup.
Partner with People Services to create a positive, welcoming, and engaging workplace experience.
Help coordinate employee recognition initiatives, milestones, and special celebrations.
Identify opportunities to improve the employee experience and bring new ideas to the team.
Office Coordination & Front Desk
Serve as a welcoming, professional first point of contact for employees, candidates, customers, executives, and VIP visitors.
Maintain a consistent onsite presence at the front desk and help ensure the office is organized, welcoming, and ready for business.
Coordinate conference rooms, visitor arrivals, meetings, deliveries, and daily office needs.
Help manage office supplies, kitchen inventory, snacks, catering, and common areas.
Work with facilities, IT, and outside vendors to coordinate office repairs, services, and improvements.
Assist with office setup, furniture moves, event preparation, and other hands-on tasks as needed.
Identify and address office needs proactively rather than waiting for someone to report a problem.
Executive & Administrative Support
Provide administrative and logistical support to SprintRay's executive leadership team.
Coordinate meetings, calendars, travel arrangements, reservations, and itineraries as needed.
Assist with executive meetings, offsites, retreats, presentations, and special requests.
Anticipate leadership needs and proactively coordinate details to keep priorities moving.
Help manage last-minute changes, scheduling conflicts, and time-sensitive requests.
Support cross-functional projects and follow through on action items to ensure completion.
People Services & Project Coordination
Support new hire onboarding logistics, including preparing workspaces, coordinating welcome activities, and helping new employees navigate their first days.
Assist with employee communications, scheduling, and coordination of People Services…