Description
You make sure SQUER's Sales Office runs smoothly, working closely with our Managing Director, our Head of Business Development, and our PMO. You support them in their day-to-day work, from meeting preparation and calendar management, to sales events and outreach. This is not a classic back-office assistant role: you pick up the phone, take ownership and are trusted with a wide range of responsibilities.
Your tasks
1. Pipeline management & Sales reporting
Keep our CRM clean and up to date: contacts, opportunities, activities and next steps
Make sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated
Own our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management
2. Executive and office support
Manage the Managing Director’s calendar and appointment scheduling, including external meetings and travel
Prepare meetings: agendas, briefings, documents
Organise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items
Keep documentation, templates and simple status overviews up to date
3. Sales events & follow-up
Plan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager
Deliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight
Take care of invitations, guest management, on-site coordination
After each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen
We're always open to new ideas: help us keep our event series exciting and try out new formats
4. Outreach & campaigns
Support the team with outreach campaigns by email and by phone
Pick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings
Work with Marketing on campaigns and communication around events
Keep contacts and activities up to date in the CRM
Across all areas
Suggest and implement improvements to how the Sales Office works
Prioritise independently between requests and flag conflicts early
Your qualifications
1. Experience
5+ years as Executive Assistant, Office Manager or in a sales-support role, ideally in consulting, tech or professional services
Experience organising B2B events, including working to a given budget
Comfortable on the phone
Experience supporting outreach or marketing campaigns is a plus
Hands-on CRM experience (e.g. HubSpot), including pipeline maintenance and sales reporting; confident with Microsoft 365 or Google Workspace and spreadsheets
Fluent German and English, written and spoken
2. How you work
Personality : Friendly, outgoing and welcoming; you meet people with a positive, optimistic attitude and enjoy building relationships
Ownership: You take a task and bring it over the finish line; people can rely on you
Good judgement: You decide confidently within your scope and ask when a decision is irreversible or unclear — not more, not less
Drive and initiative: You spot what could work better and propose (and implement) improvements
Communication: Confident and professional with executives, clients and partners
Flexibility: You keep calm when priorities shift and are available for occasional evening events and peak phases around them
Organisation: You juggle requests from several stakeholders and keep an overview
3. Your role in the team
Reports to: Managing Director and Owner of the Sales Office
Works closely with: Head of Business Development, PMO, Marketing, Event Management
Hours : 38.5 h /week
Location : Vienna
Your Benefits
Ownership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us.
Learn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our…