Alternative Investment Solutions
Fund Administration Manager Real Estate –Investment Control Officer, Japan
Role Overview
The Officer will support the delivery of Investment Control/Management services for the Japan portfolio. The role will have hands on responsibility for investment level activities across the investment lifecycle, including acquisition onboarding, funding, treasury and liquidity management, investment monitoring, reporting, restructuring and disposition.
The Officer will prepare and review liquidity forecasts, funding requests, treasury activities and client reporting for assigned funds and investments. The role will also coordinate work performed by supporting operational hubs, including India, and work closely with clients, investment professionals and internal stakeholders to ensure deliverables are complete, accurate and delivered within agreed timelines.
This is a hands-on technical role with no direct people management responsibility. It requires strong attention to detail, effective coordination skills and the ability to manage multiple funds, transactions and reporting deadlines in a control focused environment.
Key Responsibilities
Real Assets Investment Control and Lifecycle Support
Coordinate Investment Control activities for assigned Japan funds and investments.
Support investments throughout their lifecycle, from acquisition and onboarding through ongoing management, restructuring, refinancing and disposition.
Review investment structures and relevant legal, financing and corporate documentation to identify operational, funding and reporting requirements.
Prepare and review investment level funding requests, distributions, capital movements and supporting documentation.
Monitor commitments, guarantees, contingencies and other material investment level exposures.
Maintain complete and accurate investment data, ownership structures, transaction records and supporting documentation.
Coordinate deliverables and resolve outstanding matters with Investment Management, Asset Management, Fund Control, Treasury, Tax, Legal and external service providers.
Maintain clear trackers of investment activities, deadlines, dependencies, approvals and outstanding actions.
Japan Treasury and Liquidity Management
Prepare and review cash forecasts and liquidity requirements for Japan funds, subsidiaries and underlying investment entities.
Capture anticipated funding requirements, operating expenses, debt service, tax payments, capital expenditure, acquisitions and distributions within liquidity forecasts.
Monitor cash positions and identify potential funding shortfalls, excess balances, trapped cash and timing mismatches.
Prepare borrowing requests, facility drawdowns, repayments, interest payments and credit facility rollover documentation.
Monitor facility availability, utilisation, maturity dates and upcoming treasury obligations.
Identify and coordinate foreign exchange requirements relating to acquisitions, funding, debt service, expenses and distributions.
Prepare and review wire instructions, cash-transfer requests and supporting corporate, legal and transaction documentation.
Coordinate with clients, banks, authorised signatories and internal teams to obtain the required information, approvals and execution confirmations.
Ensure that banking access, signatories, approvals and supporting documentation are in place before settlement deadlines.
Track cash transactions through completion and promptly investigate rejected, delayed or incorrectly processed payments.
Investigate cash forecast variances and update forecasts to reflect current information and changes in investment activity.
Escalate material liquidity, funding, banking, foreign exchange or settlement risks promptly.
Maintain current procedures, treasury calendars and backup documentation for critical liquidity activities.
Coordination with the India Hub
Coordinate activities assigned to operational and shared service hubs, including India.
Provide hub…