Project Coordinator – CMMC & Cybersecurity
Department: Project Management / Service Delivery
Reports To: Project Manager
Position Type: Full-Time
Location: Remote – US Based Required
Position Summary
We are seeking a highly organized and proactive Project Coordinator to support our Project Management and Service Delivery teams in an IT Managed Services Provider (MSP) environment, with a focus on cybersecurity and CMMC-related projects for defense contractors and organizations within the Defense Industrial Base (DIB).
This role is responsible for coordinating project activities, assigning work, scheduling resources, monitoring task progress, and maintaining visibility into project status across multiple client engagements. Experience supporting defense-sector clients and coordinating work tied to CMMC requirements is required.
The ideal candidate thrives in a structured, process-driven environment and understands the importance of accurate documentation, clear ownership, and timely execution in security and compliance projects. This position serves as a key liaison among the Project Manager, technical resources, compliance stakeholders, and service delivery teams to ensure work is properly assigned, scheduled, tracked, and completed on time.
The Project Coordinator reports directly to the Project Manager and provides project administration, resource coordination, and operational support across the project portfolio.
Key Responsibilities
Coordinate and schedule work assignments across multiple active projects.
Assign project tickets and tasks to appropriate resources based on workload, availability, skills, and project priorities.
Monitor task progress and proactively follow up on open, overdue, or at-risk work items.
Review, update, and maintain accurate ticket statuses and project records to support reporting and visibility.
Assist the Project Manager with maintaining project schedules, milestones, timelines, dependencies, and deliverables.
Coordinate resource schedules and help balance workloads across project teams.
Identify and escalate scheduling conflicts, resource constraints, project risks, and delivery concerns.
Coordinate CMMC readiness and remediation activities, tracking assignments, dependencies, milestones, and outstanding deliverables.
Maintain visibility into documentation and evidence collection tasks, following up with assigned owners to ensure completion.
Facilitate communication among the Project Manager, engineers, compliance stakeholders, service delivery teams, and client contacts.
Coordinate with external assessment resources as directed by the Project Manager.
Assist with project kickoff preparation, status meetings, follow-up activities, and ongoing project administration.
Maintain project documentation, schedules, reports, meeting notes, action items, and supporting records.
Follow established requirements for handling sensitive client information and project documentation.
Help ensure project workflows, standards, and operational processes are consistently followed.
Support continuous improvement initiatives related to project delivery, resource management, scheduling, and operational efficiency.
Assist the Project Manager with additional responsibilities and special projects as needed.
Required Qualifications
Two or more years of experience as a Project Coordinator, Project Scheduler, Resource Coordinator, Dispatch Coordinator, or in a similar operational role.
Experience working for or supporting an IT Managed Services Provider (MSP), technology services organization, or professional services organization.
Two or more years of experience supporting or coordinating cybersecurity projects.
Experience supporting defense contractors or organizations within the Defense Industrial Base (DIB).
Working knowledge of CMMC (Cybersecurity Maturity Model Certification) and experience coordinating CMMC readiness, remediation, or assessment preparation activities.
Familiarity with NIST SP 800-171 and the handling…