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When you join Sun Life, you'll work with passionate colleagues and empowering leaders who support your growth and celebrate your contributions, so you can make a meaningful difference in our Clients' lives.
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Job Description:
We are seeking an experienced Executive Assistant to provide senior-level support to the VP, Head of Regulatory Office . This is a fast-paced role requiring strong judgment, discretion, exceptional organizational skills and a proactive approach to anticipating priorities and keeping work moving effectively.
The VP has a broad leadership portfolio across the Regulatory Office and Global Compliance, including oversight of Sun Life’s enterprise relationship with OSFI, Global Compliance Strategy, CCO reporting to executives and the Board, and Global Compliance Communications & Training. This role provides dedicated, comprehensive executive support to the VP across these responsibilities. This includes managing a complex calendar, coordinating meetings and materials, supporting executive and Board-related activities, tracking priorities and commitments, and anticipating upcoming needs and potential conflicts. It also provides support to the broader Regulatory Office team with administrative and meeting coordination, including scheduling OSFI and related meetings, coordinating logistics and materials, and supporting meeting follow-up. This role is well suited to a seasoned Executive Assistant who is comfortable working with senior leaders, thrives in a dynamic environment, and naturally looks ahead to anticipate what is needed next.
What will you do?
Act as a proactive extension of the VP, anticipating needs, identifying emerging issues and looking ahead to upcoming decisions, deadlines, meetings and stakeholder requirements
Manage a complex and dynamic calendar across the VP’s Regulatory Office and broader Global Compliance responsibilities, prioritizing requests, resolving conflicts and protecting time for critical priorities
Coordinate meetings, travel and logistics, and ensure the VP has the information, materials, context and follow-up required to be prepared and effective
Manage correspondence, action items and commitments on behalf of the VP, using judgment to identify matters requiring attention, escalation or timely follow-through
Build strong working relationships with senior leaders, Board and executive offices, executive assistants and internal partners across a global organization to enable timely and professional compliance regulatory interactions
Handle sensitive regulatory, executive, Board and employee information with a high degree of discretion and professionalism
Schedule and coordinate OSFI and related regulatory meetings, including internal preparation meetings, interviews, briefings and follow-up discussions
Coordinate meeting logistics, invitations, agendas, pre-reads, briefing materials and timely distribution to the appropriate participants
Support note-taking, action tracking and follow-up where required for regulatory meetings, helping the team maintain clear ownership and deadlines
Maintain organized meeting records, contact and distribution lists, trackers and shared workspaces that support regulatory…