Role Summary/Purpose
In this role you will provide administrative support services to 4-5 of Synchrony’s Senior Vice Presidents within the Finance organization. The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment. This is a hybrid role but will require 2-3 days/week in the office.
Essential Responsibilities:
Interact with employees, customers, and outside advisors in a professional and efficient manner
Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E
Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
Clear and effective communication with leaders and effective prioritization of tasks
Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
Ensure documents are posted accurately and timely in preparation for meetings/conference calls
Attend staff/team meetings as required
Maintain calendar for staff and department activities. Assist in prioritization of items
Perform other duties and/or special projects as assigned
Qualifications/Requirements:
Bachelor Degree and 7+ years in an executive administrative role; or in lieu of a Bachelor Degree, a high school diploma /GED and 9+ years in an executive administrative role
Minimum of 2 years of experience supporting senior level executives in a corporate environment
Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook
Minimum of 2 years of experience working with supplier management software like Coupa
Strong organizational skills and possess the ability to handle multiple projects
Strong attention to detail
High level of integrity, confidentiality and self-confidence
Clear, concise and articulate communication skills (verbal & written)
Desired Characteristics:
Coupa experience
Supplier management and accounts payable experience
Excellent communication and interpersonal skills
Strong problem-solving and critical thinking skills with a passion for excellence
Demonstrative initiative, ability to work independently and must be a team player
Ability to accept responsibility and handle confidential information
Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word
Our Way of Working :
We’re proud to offer you flexibility. At Synchrony, our way of working allows you to have the option to work from home near one of our Hubs or come into one of our offices. You will be required to commute to your nearest Hub (either virtual or physical) for in-person engagement activities such as regular business or team meetings, training and culture events.
*Field Sales and some Commercial team roles may have varied location requirements based upon partner obligations or preferences.
Eligibility Requirements:
You must be 18 years or older
You must have a high school diploma or equivalent
You must be willing to take a drug test, submit to a background investigation and submit fingerprints as part of the onboarding process
You must be able to satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.
New hires (Level 4-7) must have 9 months of…