Job Title
Administrative Associate III
Agency
Texas A&M University - Kingsville
Department
College of Education & Human Performance
Proposed Minimum Salary
Commensurate
Job Location
Kingsville, Texas
Job Type
Staff
Job Description
About Texas A&M University–Kingsville
Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.
Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.
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Position Overview
Works under general supervision and provides advanced administrative support for the Department of Military Science (ROTC). Maintains fiscal, administrative, and academic records and supports office operations, scheduling, and departmental activities. Serves as a liaison between ROTC and the University regarding administrative policies and procedures. Assists with course scheduling, faculty loads, student registration permits, and faculty/staff searches.
Essential Duties and Responsibilities
Administrative Support
Provides advanced administrative support and maintains office schedules and appointments.
Researches and analyzes administrative requirements for programs or projects and provides technical information on procedures, services, and programs.
Assists in developing office procedures, including complex or specialized functions; explains, applies, interprets, and communicates policies and procedures and may monitor compliance.
Records and Office Operations
Maintains fiscal, administrative, and academic records; verifies, processes, and reviews forms, reports, tables, and other documents.
Coordinates maintenance of files, records, office supplies, equipment, and office reference materials, including online materials.
May deliver, pick up, or receive cash payments, documents, supplies, or materials.
Academic and Personnel Support
Academic and Personnel Support
Assists with course scheduling, faculty loads, and lifting student permits for registration.
Assists with faculty and staff searches.
May assist management with student workers and support staff, including handling complex confidential matters.
Communication and Coordination
Serves as a general liaison between ROTC and the University on administrative policies and procedures.
Assists in planning special events and arranging meetings, appointments, conferences, and travel.
May coordinate facilities, equipment, and food for meetings, seminars, and other special events.
Other Duties
The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
Qualifications
Required Education
High school diploma or equivalent combination of education and experience.
Required Experience
Three years of related experience.
Preferred qualifications
Familiarity with U.S. Army or military administrative processes, procedures, and organizational operations.
Previous experience providing administrative support in a military, Army ROTC, or other…