Job Title
Administrative Coordinator II
Agency
Texas A&M Engineering
Department
Mechanical Engineering
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Why work for Texas A&M Engineering?
Who we are
Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.
As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.
We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.
Job Description
Purpose:
The Administrative Coordinator II works under general supervision and coordinates administrative operations and specialized activities for the department. Exercises discretion, independent judgment, and decision-making authority with respect to matters of significance. Serves as a resource for faculty, staff, students, and visitors while coordinating departmental processes, communications, and administrative functions.
Responsibilities:
Coordinate administrative support activities for faculty, including preparing letters, memoranda, manuscripts, flyers, brochures, reports, and other documents in final format.
Compose, modify, edit, and proofread correspondence, publications, presentations, and communication materials.
Develop, maintain, and monitor departmental databases for student records, faculty records, and other departmental data.
Coordinate travel arrangements, prepare itineraries, and manage logistics for faculty, distinguished visitors, guest speakers, and faculty candidate interviews.
Coordinate the faculty search process for Tenure-Track (T/TT) and Academic Professional Track (APT) positions, including managing position logistics, coordinating interview schedules, facilitating communications, maintaining search documentation, and providing administrative support to search committees.
Coordinate departmental committee activities, including scheduling meetings, preparing agendas and materials, recording minutes, and maintaining committee records.
Manage JCAIN and conference room reservations, including coordinating room setup, technology needs, catering arrangements, and meeting logistics.
Coordinate faculty textbook requests and serve as liaison with publishers and campus partners as needed.
Manage requests for copying, printing, binding, scanning, and presentation materials; prepare slide presentations and related meeting materials as needed.
Maintain confidential departmental records, including research documents, examinations, personnel records, and other sensitive information.
Coordinate onboarding activities for new employees, including workspace preparation, departmental orientation, access requests, and onboarding logistics.
Manage departmental Emburse transactions and reconciliation processes on behalf of the Department Head, ensuring compliance with university…