Job Title
Business Administrator I-II, CAAT
Agency
Texas A&M University - Corpus Christi
Department
Autonomy Research Institute
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
Under the general direction of the Project Director, CAAT, the Business Administrator, CAAT leads and coordinates the systems, processes, scheduling, documentation, logistics, and administrative and business support necessary for CAAT operations. The position establishes and maintains the business infrastructure needed to support CAAT’s project portfolio, consortium activities, working groups, facilities, events, and internal operating cadence.
RESPONSIBILITIES
Business Operations, Calendar Control, and SOP Management: 35%
Manage and maintain the CAAT master calendar, including public-agency projects, task orders, technical interchange meetings, consortium meetings, working group activities, CAAT Airspace Laboratory use, internal meetings, all-hands meetings, deliverable milestones, and other CAAT commitments.
Coordinate calendar invitations, room reservations, meeting notices, and schedule updates for CAAT all-hands meetings, recurring internal meetings, consortium-related meetings, and other CAAT-wide activities.
Monitor calendar activity for scheduling conflicts, schedule compression, resource constraints, missed actions, and upcoming deadlines; elevate issues to the Project Director, CAAT, and appropriate CAAT personnel.
Coordinate with CAAT Project Managers (PMs), consortium leads, working group leads, ARI Business Administration, ARI Grants, Research, and Administration (GRA), ARI Operations, Applied Research, ARI Program Integration, Texas A&M Fort Worth (TAM-FW) personnel, and other stakeholders as needed to support CAAT operations.
Develop and maintain CAAT operating rhythms, including recurring meeting schedules, calendar synchronization, action item tracking, and follow-up processes.
Prepare, maintain, and distribute meeting agendas, minutes, decision logs, and action item logs for business operations meetings and other assigned meetings.
Support CAAT project coordination by participating in project meetings as needed, capturing action items, tracking due-outs, and coordinating follow-up with responsible parties.
Manage and maintain the CAAT SOP library, including template control, version control, routing for review, approval tracking, annual review tracking, staff acknowledgment tracking, and final document filing.
Coordinate with CAAT functional leads to ensure SOPs for projects, consortium activities, working groups, business operations, laboratory scheduling, records, and issue escalation are maintained and updated.
Support the implementation and continuous improvement of CAAT business processes as the Center establishes its formal operating model.
Perform other duties as assigned in support of CAAT operations at its Fort Worth and Corpus Christi, Texas, locations, and other operational requirements.
Business Process, Agreement Coordination,…