Job Title
Business Coordinator II
Agency
Texas A&M Agrilife Research
Department
Corpus Christi
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
Texas A&M AgriLife Extension Service
Texas A&M AgriLife Research
College of Agriculture and Life Sciences at Texas A&M University
Texas A&M Forest Service
Texas A&M Veterinary Medical Diagnostic Laboratory
As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.
Click here to learn more about joining AgriLife!
Position Information
Job Summary:
The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data.
Responsibilities:
Coordinates with the unit primary accounts payable and purchasing contact to assist in implementing and coordinating purchasing activities to include management of accounts payable, purchasing and requisition processing, payment card allocations and statement reconciliation/verification.
Monitors fiscal accounts.
Reconciles monthly Project and Overhead account statements.
Investigate errors in transactions and recommends appropriate corrective action.
Proposes solutions to complex financial problems.
Processes departmental budget requests (DBR), departmental correction requests (DCR).
Assists with coordinating annual fiscal year closing activities.
Assist in processing the bi-weekly and monthly payrolls in Workday, for final processing by Payroll department.
Monitor and keep track of all hours worked by all wage and student workers to ensure that total hours by month and by measurement period are in line with Affordable Care act, TRS and maximum hours allowed policies.
Process payroll corrections and updates.
Maintains unit’s business files and serves as records management coordinator.
Works with Administrative team in Corpus Christi and HR department in College Station to help ensure that AgriLife and System policies are being followed and assist faculty and staff with policy and procedure questions.
Participates in the hiring, orientation, and onboarding of staff and student workers.
Liaises with human resources units to support hiring processes.
Identifies training and compliance needs, including all international paperwork and documentation,
Assists with annual fiscal activities with minimal direct supervision.
Secures and evaluates incoming mail, correspondence, and inquiries, distributing with instructions on action items as needed; requests services such as mail, pick-up and delivery.
Maintains Equipment, Building, and livestock Inventory records, processing requirements and all necessary reports, transfers, deletions, and changes.
Verifies monthly vehicle use reports are complete and correct prior to submission to College Station.
Makes travel arrangements and completes travel requests and expense reports on Emburse as requested.
Performs other duties as assigned.
Administrative Relationships: This position reports directly to the Business Administrator, Texas A&M AgriLife Research and Extension Center-Corpus Christi.
Required Qualifications:
Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Other Requirements:
Ability to multitask and work cooperatively with others
Strong Written and verbal communication skills
High attention to detail and organization…