Job Title
Scheduling Coordinator
Agency
Texas A&M Engineering
Department
Space Institute
Proposed Minimum Salary
Commensurate
Job Location
Houston, Texas
Job Type
Staff
Job Description
Why work for Texas A&M Engineering?
Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.
As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.
We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.
Job Description
Purpose:
The Program Specialist II (Scheduling Coordinator), under general supervision, supports scheduling operations, customer service, and event coordination for the Texas A&M University Space Institute in Houston. This position assists the Lead Scheduler in managing facility schedules, coordinating stakeholder requests, and supporting external rentals and events. The Scheduling Coordinator plays a key role in day-to-day scheduling execution, conflict resolution support, and ensuring a high level of service for tenants, partners, and external visitors.
Responsibilities:
Scheduling Operations
Assists in coordinating daily scheduling activities across Institute spaces, including auditorium, Moon and Mars simulation environments, conference rooms, and shared facilities
Maintains scheduling systems, calendars, and reservation platforms to ensure accuracy and accessibility
Supports identification and resolution of scheduling conflicts by coordinating with stakeholders
Assists with planning and logistics for events, programs, and facility usage
Coordinates scheduling requests from tenants, faculty, staff, and external users, including special events and multi-day conferences
Ensures scheduling data is accurate, up-to-date, and aligned with Institute policies and priorities
Implements scheduling procedures, policies, and best practices
Coordinates with internal teams to ensure facility readiness for scheduled activities and events
Serves as a resource to staff and stakeholders for scheduling-related questions and processes
Event & Stakeholder Coordination
Serves as a primary point of contact for customers seeking to schedule events, facility use, or tours
Provides customer service to external stakeholders interested in renting the auditorium or using Institute facilities
Communicates scheduling availability, policies, and requirements clearly and professionally
Supports development and distribution of scheduling-related communications and updates
Assists the Lead Scheduler in coordinating logistics for conferences, facility rentals, events, and tours hosted at the Institute
Serves as a liaison between internal teams, tenants, and external stakeholders to support event execution
Supports coordination of event setup requirements and scheduling logistics
Performs additional duties as assigned
What We Need:
Bachelor’s degree in…