Job Title
Senior Administrative Coordinator II - Office for Student Success
Agency
Texas A&M University
Department
Office for Student Success
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
What We Want
The Office for Student Success is seeking a Senior Administrative Coordinator II. We want a highly organized, proactive, and service-oriented Senior Administrative Coordinator who thrives in a dynamic environment and understands that exceptional administrative support is essential to advancing student success. The ideal candidate is a trusted partner who anticipates needs, manages competing priorities with accuracy and professionalism, communicates effectively with a wide range of university partners, and takes ownership of projects from initiation through completion. We seek someone who exercises sound judgment, maintains confidentiality, solves problems thoughtfully, and continuously looks for ways to improve processes and strengthen the effectiveness of the Office for Student Success. Most importantly, we want a collaborative professional who takes pride in supporting others and recognizes how strong administrative operations contribute to the success of our students and the university.
What You Need to Know
Salary: Compensation will be commensurate to the selected hire’s experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Qualifications
Required Education and Experience:
Bachelor’s degree or equivalent combination of education and experience.
Seven years of related experience.
Preferred Qualifications:
Microsoft Office Suite.
Leadership experience.
Zoom or other teleconference platforms.
Required Special Knowledge, Skills, and Abilities:
Knowledge of word processing, spreadsheet, database, and presentation applications.
Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
Ability to multitask and work cooperatively with others.
Strong interpersonal, planning, and organizational skills.
Excellent verbal and written communication skills.
Essential Duties/Tasks
Office Management
Coordinates administrative support functions for the entire OSS office.
Serves as an office manager.
Develops and approves schedules, priorities, and standards for achieving administrative operation goals under the direction of the Assistant Provost.
Convenes other administrative staff in the office to coordinate services and standardize practices.
Develops, plans, and coordinates administrative activities and services related to scheduling, program planning, and overall office functioning.
Develops, evaluates, monitors, and ensures adherence to office procedures.
Project Management
Provides administrative support of programs, projects, and initiatives of the entire OSS office.
Monitors project timelines, coordinates with leadership/units as needed, and works to identify and trouble shoot issues.
Develops, adapts, combines, and makes improvements to services, processes, or programs in conjunction with the Assistant Provost and OSS unit leadership.
Assists with the procurement of items needed for promotional and outreach efforts.
Interfaces with a variety of university departments and external vendors and service providers.
Assists with logistics for a variety of OSS projects such as special events, courses, meetings, conferences, and workshops.
Operations Oversight and Coordination
Formulates, interprets, and/or implements management policies or operating practices to support the efficiency and effectiveness of operations for the OSS office.
Develops administrative and technical procedures.
Researches, interprets, compiles, and responds to inquiries about OSS programs, services, policies, and procedures under the direction of the Assistant Provost.
Oversees the administrative components of…