The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The Partnership Procurement Officer carries out operational procurement reviews, monitoring and day-to-day supply chain support for assigned partners. The Officer checks documents and records, prepares findings and recommendations, delivers agreed support activities and follows up on outstanding actions. The role works independently within agreed procedures and priorities set by the Partnership Procurement Manager, referring significant findings, exceptions and complex matters to the Manager for review and direction.
Reporting to the Partnership Procurement Manager within IRC Ukraine's centralized Procurement function, the Officer works closely with partner teams and IRC Partnership, Programs, Finance and Supply Chain colleagues. Partner procurement support and monitoring remain the role's primary responsibilities. The Officer may also support direct IRC procurement, subject to available capacity and assignments coordinated through the Partnership Procurement Manager.
RESPONSIBILITIES
Under the supervision of the Partnership Procurement Manager, the Officer is responsible for the following:
Partner assessments and procurement controls
Collect and review documentation for the supply chain components of Partner Capacity Assessments (PCAs), assessing assigned aspects of procurement and logistics systems, staffing, segregation of duties and internal controls.
Prepare assessment findings and recommendations for the Partnership Procurement Manager's review, contributing evidence to partner risk ratings and proposed procurement oversight measures.
Help document and communicate agreed partner procurement requirements, including thresholds, competition rules, approval authority and documentation standards, in line with applicable IRC and donor requirements.
Proposal review and procurement planning
Review assigned procurement-related sections of partner proposals and budgets, checking calculations, quantities, unit prices, cost assumptions and supporting market information, and submit comments and proposed revisions to the Partnership Procurement Manager.
Help partners prepare and update consolidated procurement plans, checking specifications, sourcing methods, sequencing and lead times against planned activities and delivery needs.
Identify upcoming complex or high-risk procurements and flag the need for advance technical support and IRC review before key procurement decisions or commitments.
Tender support and supplier due diligence
Review assigned solicitation documents, bid evaluations, award recommendations, contracts and amendments against agreed requirements and checklists, and prepare documented observations and proposed corrections for the Partnership Procurement Manager’s review.
Participate in or observe partner tender and evaluation processes as assigned, recording key observations and follow-up points and referring issues requiring decisions to the Partnership Procurement Manager.
Carry out assigned supplier due diligence, checking qualifications, capacity, licences and registration against supporting documents and available sources. Document identified risks and proposed mitigation measures for review.
Follow up with partners on supplier performance and…