ABOUT THE NEW YORK ACADEMY OF SCIENCES
The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society. With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields. The Academy hosts programs and publishes content in life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability. The Academy also provides professional and educational resources for researchers across all phases of their careers. Please visit us online at www.nyas.org
JOB TITLE: Program Manager, Fellowships & Professional Learning
DEPARTMENT: Fellowships and Professional Learning
REPORTS TO: Associate Director, Fellowships and Professional Learning
SUMMARY:
The Program Manager, Fellowships & Professional Learning, reports to the Associate Director, Fellowships & Professional Learning and supports the day-to-day implementation and administration of programs serving scientists and STEM professionals at various career stages. The position will have primary responsibility for managing the day-to-day operations of the Leon Levy Fellowships in Neuroscience program, assist with the planning and delivery of professional learning and career-development opportunities for STEM professionals, and support the development and expansion of the Academy's fellowships and professional learning portfolios. The Program Manager will work closely with program participants, speakers, mentors, scientific advisors, partner institutions, funders, and colleagues across the Academy to coordinate high-quality programming and participant experiences. Approximately 20% of the position will support the Academy's Awards portfolio, including award cycles, nominations and judging, honoree engagement, scientific programming, and related events.
ESSENTIAL DUTIES:
Fellowships & Professional Learning (Approximately 80%) Manage the day-to-day operations of the Leon Levy Fellowships in Neuroscience program, including fellow onboarding, program schedules, seminars, mentorship activities, professional development opportunities, symposia, and reporting requirements.
Serve as a primary point of contact for fellows and program participants, providing timely communications, responding to inquiries, and ensuring participants understand program requirements, expectations, and opportunities.
Coordinate fellowship application, review, and selection processes, including organizing application materials, communicating with applicants and reviewers, scheduling meetings, maintaining records, and tracking decisions and follow-up activities.
Support the planning and delivery of professional learning and career-development programs for STEM professionals, including workshops, seminars, courses, mentorship, networking, and other approved activities.
Coordinate the logistics and administration of virtual and in-person programs, including scheduling, registration, speaker and participant communications, preparation of materials, and post-program follow-up.
Assist the Associate Director with the development and expansion of the Academy's fellowships and professional learning portfolios through program research, planning, process development, and implementation of new initiatives.
Maintain accurate program and participant records, monitor milestones and deliverables, and compile information required for program administration, evaluation, and funder reporting.
Awards (Approximately 20%) Provide operational and programmatic support for assigned Academy award programs, including nomination, application, review, judging, and honoree selection processes.
Coordinate award program activities, including communications with nominees, nominators, judges, scientific…