- Pay
- £17–24k
- Where
- Aberdeen, Scotland, GB · GB · Remote · Remote
- Level
- Mid
Make your mark as a Virtual Assistant in the Offshore Staffing sector, based in Aberdeen.
Offshore operators run on logistics, scheduling and paperwork that cannot slip.
A single missed crew change or unsigned certificate can hold up a vessel.
This business places and supports staff across the offshore workforce, and it needs a Virtual Assistant who can keep the admin tight while people are out on rotation or on the other side of the world.
Here's what you'll be doing: Manage diaries and travel bookings for offshore personnel moving between Aberdeen, client sites and international locations Process timesheets, expenses and certification renewals, flagging anything that's about to lapse Draft and send client and candidate correspondence, keeping tone and detail consistent Maintain accurate records across scheduling and CRM systems, chasing down gaps before they become problems Coordinate between onshore teams and offshore workers to confirm rotations, inductions and compliance documents Support the wider team with ad hoc research, reporting and general administrative tasks Here are the skills you'll need: Previous experience in a Virtual Assistant, administrator or coordinator role, ideally touching scheduling or compliance Comfortable working independently and making decisions without someone checking every step Strong written English and a good telephone manner, you'll be the first point of contact for some enquiries Confident with Microsoft Office or Google Workspace, and quick to pick up new systems Organised under pressure.
Offshore schedules change at short notice and you'll need to adapt fast An interest in offshore staffing or energy services is useful, though not essential Key perks and benefits: Salary of £16,500 to £23,500, depending on experience Fully remote role, work from anywhere with a reliable connection Flexible working hours that fit around your life, not the other way round Equity in a growing startup, so you share in what you help build A learning and development budget to build skills beyond this role Why pursue a career in Offshore Staffing?
Offshore staffing has grown steadily as energy operators lean harder on flexible, specialist crews rather than fixed headcount.
Aberdeen sits at the centre of that, with decades of offshore expertise and a cluster of operators, contractors and service providers who all need staff moved, documented and supported properly.
A Virtual Assistant who learns this sector well can move into operations, resourcing or client management, and good people here tend to get noticed quickly.
This Virtual Assistant opportunity is brought to you by The Opportunity Hub UK.